Programme Officer - Halton & Knowsley

Allscreens Nationwide Ltd; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Medicash

Group life assurance

Annual leave 27 days

Bank holidays

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking a Programme Administrator to support discovery and delivery of programmes from our Liverpool base. The role involves maintaining delivery plans, coordinating meetings, travel and reporting, with occasional out-of-hours events.

The post requires 37.5 hours per week, Mon-Fri, with some home-working flexibility and regular travel within Liverpool region as needed.

Qualifications

• Experience providing programme administration and support.
• Ability to manage emails, diary, travel and meetings.
• Strong data management and reporting skills.

Responsibilities

• Maintain programme delivery plans and monitor progress.
• Coordinate day-to-day programme administration, processing POs, payments and invoices.
• Compile and quality assure internal and external reports.

Skills

Data management

Administrative coordination

Diary management

Travel coordination

Report preparation

Team coordination

Event coordination

Tools

Microsoft Office

Job description

Reports to: Programme Manager

Contract type: Fixed term until 30th September 2027

Hours: 5 days per week (37.5 Hours) Worked between Monday- Friday

Medicash and group life assurance, 27 days annual leave per annum for FTE plus bank holidays)

Location: Contractually based from our Liverpool office, with some flexibility to work from home, subject to business requirements and line manager approval. Regular travel to programmes in the Liverpool region with special focus on Halton and Knowsley areas and occasional travel to other areas, as required.

Key Objectives of the Job

• Supporting high-quality programme discovery / delivery
• Collaborate with the relevant Programme Manager and Director to :
• Maintain programme delivery plans, ensuring they remain aligned with team priorities and organisational objectives. Monitor progress, update plans as required, and proactively identify and resolve delivery challenges.
• Coordinate day-to-day programme administration, ensuring records are accurate and up to date, and process purchase orders, payments, and invoices as required to support programme delivery.
• Compile and quality assure internal and external reports, ensuring information is accurate, timely, and presented to a high standard

Robust Programme Administration

• Email and diary management, scheduling of meetings, booking travel, accommodation
• Data management including; data input, tracking and ensuring programme data is accurate and up to date.
• Attend school, community and partner meetings to provide administrative support as and when required.
• Team coordination including scheduling meetings and maintaining action log and being the first point of contact when core team members are unavailable.

External Communications for Programmes & Event Coordination

• In collaboration with the team and external partners, plan a comprehensive calendar of key milestones, events, and learning opportunities throughout the year, including some evening and weekend events.
• Support Communications Team by providing information on Halton and Knowsley programmes to ensure current information on website and social media.
• Support the organisation in annual learning and celebration events for programmes.
• Contribute to ensuring that the internal communications across programmes within the organisation is effective.
• Acting as a conduit between the delivery/non-delivery team to identify and maximise opportunities to share positive stories about RTS work.

Please note the critical responsibilities of this role are described above. They may be subject to reasonable changes from time to time in line with business needs.

Travel

This role will require significant local travel between schools and other agencies within Liverpool City Region areas depending on the successful candidate, and occasional travel to Right to Succeed offices. It is essential that the post-holder has access to a car or excellent transport systems in order to travel efficiently between locations

Liverpool University Hospitals NHS Foundation Trust