Programme Coordinator

Warwick; Coventry; Remote; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

Holiday allowance

Learning opportunities

Money-saving benefits

Parental leave

Onsite childcare

Job summary

Warwick Global Academy is seeking a Programme Coordinator to provide essential day-to-day support for a portfolio of academic programmes, including the International Foundation Programme, Summer Schools, and English provision.

The role involves coordinating student communications and events, administering academic processes, and working closely with the Academic Services Team to ensure smooth operations. Some evening/weekend hours may be required to support in-person activities.

Qualifications

• Experience in a busy customer-focused office environment.
• Proficient with Microsoft Office and University systems such as Tabula.
• Excellent organisation and time management skills.

Responsibilities

• Provide admin support for Warwick Global Academy programmes.
• Coordinate student communications and events.
• Assist with administration of academic processes and policies.

Skills

Customer service

Organisational skills

Communication

Tools

Tabula

Microsoft Office

Job description

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Hours: Full-time, 36.5 hours per week (1.0 FTE)

Full time Salary Range: £27,241 - £30,986 per annum

About the Role

• This role will require an Enhanced DBS check with child barred list.
• If you are included on a child barred list, you will be breaking the law by applying for this role.

T he Programme Coordinators provide essential day-to-day support for the smooth running of a portfolio of academic programmes delivered within Warwick Global Academy . This portfolio includes the International Foundation Programme (IFP), Summer Schools, Pre-sessional English, Short Courses and In-sessional English provision.

Working collaboratively with colleagues in the Academic Services Team , the postholder will ensure the effective administration of a range of academic processes and systems, as well as coordinating student communications and events, and o rganising a range of activities relating to specified programmes.

Some evening and weekend work is required to support in-person activities for our Summer Schools and Short Courses. This would be with notice.

If you have any questions or would like to discuss the role, we encourage you to contact Izzy Evans, Academic Administrator, for an informal discussion about the position.

For details on the experience and skills required, please refer to the job description (link here) .

About You

The successful candidate will have proven experience working in a busy customer-focused office environment, ideally within Higher Education. They will have confidence in navigating complex administrative processes using Microsoft Office and University systems such as Tabula. They will have excellent organisational and time ‑ management skills, and will be adept at prioritising a demanding workload, acting quickly and accurately to meet tight deadlines while maintaining full compliance with established policies and procedures.

The successful candidate’s professional approach and proactive attitude will enable them to build positive working relationships with students, colleagues, and stakeholders across the wider institution.

About the Department

This is an exciting time to join Warwick Global Academy as we expand and enhance our portfolio of programmes. With extensive experience in preparing international students for academic success, we have supported thousands of students from around the world in progressing to degree studies at Warwick and beyond.

Our department delivers a diverse range of high-quality programmes, including the International Foundation Programme, Pre-Sessional and In-Sessional English provision, Warwick Summer School, Warwick Pre-University Summer School, and a portfolio of short courses for the international market. Each of these plays a vital role in equipping students with the academic skills, language proficiency, and subject knowledge they need to succeed.

We are in a dynamic period of growth, developing new programmes that align with the evolving needs of students and institutions worldwide.

We are committed to continuously enhancing both the student experience and the working environment for our staff. Our department plays an active role in shaping Warwick’s Education and Student Engagement strategy, working closely with university-wide initiatives to drive innovation and excellence.

With ambitious expansion plans ahead, we are seeking talented individuals with strong sector expertise to help shape the next phase of our development.

Benefits

• attractive pension scheme
• generous holiday allowance plus Christmas closure
• excellent learning and development opportunities
• savings on a wide range of products and services
• generous maternity/paternity/adoption/parental leave policy
• onsite childcare facilities

Warwick is committedto building an organisation ofmutual respectanddignity, promoting awelcoming, diverse, and inclusive workingand learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to berecognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here .

The University currently holds aRace Equality Charter Bronze Award,Athena Swan Sliver Awardand aDisability Smart Bronze Award.Further information on all of the University's Awards and Accreditations can be found here . The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance .

Disclosure & Barring Service (DBS)

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

In line with the DBS Code of Practice, the successful candidates for any roles involving regulated activity, will be subject to a DBS check at the appropriate level. The University will take all necessary measures to ensure that any individual subject to a barring order does not undertake any work with the barred group specified (i.e. children and/or adults).

We expect all employees, volunteers, and partners to share our commitment to safeguarding.

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.