Programme and Policy Support Officer

LeedsGraphicDesigners.co.uk; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading organization is seeking a Team/Office Administrator to support a major sports and physical activity partnership. The ideal candidate will excel in a fast-paced environment and possess strong organisational and communication skills. This role offers the chance to contribute to the management of a significant community sports fund, enhancing opportunities for children and young people across London.

Benefits

30 days annual leave

Interest-free season ticket loan

Interest-free bicycle loan

Career average pension scheme

Qualifications

• Experience in office administration and fast-paced environments.
• Advanced knowledge of MS Word and Outlook; intermediate Excel, SharePoint, OneDrive, and PowerPoint skills.
• Proven experience in project management administration.

Responsibilities

• Support managing working groups and providing secretariat to programme boards.
• Maintain project activity audit trails.
• Create processes for team interactions with partners.

Skills

Communication

Organisational Skills

Multitasking

Proactivity

Tools

Microsoft Office

SharePoint

OneDrive

Job description

Communities & Skills

Collaborative, open, inclusive and fair - we work with and through partners to ensure Londoners can shape healthy, empowered and productive lives.Communities and Skills is led by Executive Director, Tunde Olayinka and is comprised of the following units: Civil Society & Sport, Communities & Social Policy, Group Public Health Unit, Skills and Employment and Health, Children and Young Londoners.

About The Role

The Mayor and Go! London Partners are committed to ensure that all Children and Young People, have the opportunities they need to fulfil their potential and that sports and physical activity play a big part on opening those opportunities.

This role will support the team in the management of a £22m+ sport and physical activity partnership, which operates as the biggest community sport fund available in London created by the Mayor of London, London Marathon Foundation and Sport England, in partnership with London Sport and London Marathon Events.

What your day will look like

• Support the team managing working groups and providing secretariat to the two programme boards.
• Maintain a clear audit trail of all project activity.
• Create processes to facilitate all of the teams interactions with grantees and delivery partners
  
  

Skills, knowledge and experience

To be considered for the role you must meet the following essential criteria:

• The successful candidate will have demonstrable experience working as a Team/Office administrator, as well as proven ability to work in a fast-paced role, prioritising and responding to multiple demands.
• A high level of competence in the operation of standard office information, arranging hybrid meetings and communications technology applications including standard Microsoft Office packages. MS word and Outlook must be advanced level and Excel, Sharepoint /OneDrive and PowerPoint intermediate level
• First rate communications skills, along with proficient, confident and skilled organisational, administrative and prioritisation skills.
• A proactive attitude and ability to work independently as well as part of a team with excellent organisational and multitasking skills
• Experience of supporting project management administration to deliver policy and programme initiatives.
  
  

Behavioural competencies

Stakeholder Focus

is consulting with, listening to and understanding the needs of those our work impacts and using this knowledge to shape what we do and manage others expectations.

(Level 1 indicators of effective performance)

Communicating & Influencing

is presenting information and arguments clearly and convincingly so that others see us as credible and articulate, and engage with us.

(Level 1 indicators of effective performance)

Planning and Organising

is thinking ahead, managing time, priorities and risk, and developing structured and efficient approaches

to deliver work on time and to a high standard (Level 1 indicators of effective performance)

Problem Solving

is analysing and interpreting situations from a variety of viewpoints and finding creative, workable and timely solutions.

(Level 1 indicators of effective performance)

Organisational Awareness

• is understanding and being sensitive to organisational dynamics, culture and politics across and beyond the GLA and shaping our approach accordingly.
  
  

(Level 1 indicators of effective performance)

Responding to Pressure and Change

is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.

(Level 1 indicators of effective performance)

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here:GLA Competency Framework

How to apply

If you would like to apply for the role you will need to submit the following:

• Up to date CV
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.
  
  

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the CV and Cover Letters section of the form, ensuring you address the technical requirements and competencies in your Personal Statement.

Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g., CV applicant name - 012345)

As part of GLAs continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination.

If you have questions about the role

If you wish to talk to someone about the role, the hiring managerIva Figueiredowould be happy to speak to you. Please contact them atIva.Figueiredo[at]london.gov.uk

If you have any questions about the recruitment process, contact theglaopdcrecruitment[at]tfl.gov.ukwho support the GLA with recruitment.

Assessment process

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, youll be invited to an interview/assessment.

The interview/assessment date is:Mid-July 2025 (exact dates tbc)

Equality, diversity and inclusion

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements.We would welcome applications from candidates who are seeking part time work as this role is open to job share.

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Benefits

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Additional Information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.

Secondment Opportunity

If you are a GLA employee applying for an internal fixed-term position, as an internal secondment opportunity, you must ensure you satisfy the following secondment policy criteria listed below before applying

• On a permanent contract or a fixed term contract where the time left on the contract at the point at which you apply for secondment is longer than the secondment period;
• successfully completed your probation period and are performing to the required standard for your current role; and
• at least 18 months service with the GLA
  
  

If you do meet the criteria listed above, you will need to complete theApproval for secondment applicationform and gain line manager approval, before emailing the fully completed form to the Resourcing Assistant who is managing the vacancy.This form must be received by the closing date of the vacancy.Failure to provide this form will mean your application cannot be progressed.

If you are unable to satisfy all of the criteria, unfortunately, you are not eligible to apply for this vacancy as an internal secondment. For further information, please seeSecondment Policy and Procedure.

IMPORTANT: If you are a current GLA employee on a fixed-term contract, which is due to end BEFORE the end date of this vacancy, you DO NOT NEED to complete theApproval for secondment applicationform as it is not a secondment.

If you are successful in securing this secondment opportunity, you will need to be released from your existing role, so please ensure that you make your line manager aware of your application

More Support

If you have a disability which makes submitting an online application form difficult, please contactresourcingteam[at]london.gov.uk.

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement with a maximum of 1500 words to the Additional Documents section of the form, ensuring you address the following technical requirements and competencies in your personal statement. Word or PDF format preferred and do not include any photographs or images.

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework.

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

In addition to a good salary package, we offer an attractive range of benefits including 30 days annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.