Programme Administrator – Executive Programmes

Corehr; Oxford; On-site; GBP 32,000 - 37,000; Full time

Job summary

Blavatnik School of Government in Oxford is seeking an organised administrative professional to provide coordination support for selected executive programmes, both in-person and online. You will manage logistics, schedules, onboarding, communications, and records, working with colleagues, participants and external partners to ensure smooth delivery.

The role offers a Grade 5 salary (£32,108–£37,338), a busy, team-oriented environment, opportunities for development, and a strong commitment to

Qualifications

• Excellent organisational and administrative skills.
• Strong communication and customer service abilities.
• Educated to A-level or equivalent, or relevant administrative experience.

Responsibilities

• Provide administrative and coordination support for executive programmes, in-person and online.
• Coordinate logistics, schedules and meetings with colleagues, participants and external partners.
• Onboard participants, manage communications and maintain records.
• Process purchase orders and invoices and coordinate programme materials and online sessions.
• Deliver high-quality customer service and identify process improvements.

Skills

Organisational skills

Administrative skills

Communication

Attention to detail

Numeracy

Education

A-level or equivalent

Tools

Microsoft Office

Canvas

Canva

Job description

Blavatnik School of Government, Radcliffe Observatory Quarter, Woodstock Road, Oxford OX26GG

About the Blavatnik School of Government

Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; generating research with impact; and engaging with governments and practitioners.

What we offer

The Blavatnik School of Government is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events with leading global figures, all of which are open to staff. On the social side, we have regular staff coffee/cake mornings, a family-friendly Halloween event, and Christmas and summer parties.

As an employer, we genuinely care about our employees’ wellbeing, and this is reflected in the range of benefits that we offer including:

• 38 days’ annual leave
• Family leave schemes and a comprehensive range of childcare services
• Cycle loan scheme and discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
• Opportunities for remote working.

More information about working at the School can be found on our jobs page .

About the role

The post-holder will provide administrative and coordination support for the preparation and delivery of selected executive programmes, both in-person and online. They will coordinate programme logistics, schedules and meetings, working with colleagues, faculty, participants and external partners to ensure arrangements run smoothly and in line with University and School procedures.

The post-holder will support participant onboarding and communications, maintain programme and expenditure records, process purchase orders and invoices, and coordinate programme materials and online sessions. They will provide a high standard of customer service throughout the programme lifecycle, maintaining accurate and confidential records and referring non-routine issues to the Programme Manager as appropriate.

Working collaboratively with the Executive Programmes team and colleagues across the School, the post-holder will support programme delivery and post-programme evaluation, helping to maintain high service standards and identify practical improvements to established processes.

About you

You will have excellent organisational and administrative skills, with the ability to manage a varied workload, prioritise effectively and work independently. You will be flexible, self-motivated and able to remain calm under pressure, using initiative appropriately and knowing when to seek advice.

You will have excellent communication and customer service skills, with the ability to build effective relationships with a range of stakeholders and handle sensitive information with discretion. You will also have strong attention to detail, good numeracy skills and excellent IT skills, including Microsoft Office, Canvas, Canva and/or similar platforms. You will be educated to A-level or equivalent standard, or have equivalent relevant administrative experience.

The closing date for applications is12 noon (UK time) on Tuesday, 1 September 2026.

Salary (£) : Grade 5: £32,108 - £37,338 per annum, dependent on experience