Programme Administrator (Downing International Programmes)

Downing College; Cambridge; On-site; GBP 24,761 - 30,264; Full time

Job summary

Downing College in Cambridge invites applications for a permanent, full-time Programme Administrator role within the Downing International Programme. The post involves managing the full student application and enrolment cycle, supporting the International Programmes team, and handling enquiries from students, parents, and schools.

The role requires experience in event or programme management, strong organisational and customer skills, and a friendly, approachable manner.

Qualifications

• Be educated to A’ level standard or equivalent.
• Have understanding of the work of a conference and events department.
• Have administrative experience in an event or programme management environment.
• Have excellent organisational and customer skills.
• Be friendly and approachable.

Responsibilities

• Managing the full student application and enrolment cycle for all International Programmes.
• Supporting all members of the International Programmes team.
• Responding to enquiries from students, parents, and schools.
• Maintaining the application portal using Typeform, Zapier, and Airtable.
• Managing the examination interview and ensuring all travel documents are correct and valid.
• Helping to manage and upload content to the International Programme student Event App.
• Collating post-Programme feedback and testimonials for future event planning and marketing material.
• Manage operational and administrative functions to ensure specific projects are delivered efficiently.

Skills

Organisational skills

Customer service

Friendly & approachable

Administrative experience

Education

A-level or equivalent

Job description

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

Information for the role of Programme Administrator (Downing International Programmes)

Salary £27,513.00 per annum for 36.25 hours per week

An excellent opportunity to join the Downing International Programme in a varied role in a small, friendly team. Your day-to-day duties will include:

• Managing the full student application and enrolment cycle for all International Programmes.
• Supporting all members of the International Programmes team.
• Responding to enquiries from students, parents, and schools.
• Maintaining the application portal using Typeform, Zapier, and Airtable.
• Managingthe examinationinterview andensurealltraveldocuments are correct and valid.
• Helping to manage and upload content to the International Programme student Event App.
• Collating post-Programme feedback and testimonials for future event planning and marketing material.
• Manage operational and administrative functions to ensure specific projects are delivered efficiently.

To be considered for this new role, you will need to:

• Be educated to A’ level standard or equivalent.
• Have understanding of the work of a conference and events department.
• Have administrative experience in an event or programme management environment.
• Have excellent organisational and customer skills.
• Be friendly and approachable.

Please see the full job description in the attachment above.

About Downing’s International Programme

Established in 1998 for the University Partner’s overseas students, the Downing International Programme has since expanded to welcome international students, and is now an endorsed summer programme within the Cambridge academic community.

The Programme is split into three main sub programmes; Pre-Sessional International Programme (15-18), International Programme (15-18), AND Undergraduate Programme (18+), held at Downing College, Cambridge.

During the Programme, students will engage in a variety of academic activities such as lectures, workshops and visits to subject-related laboratories. Students will also enjoy a vibrant social calendar featuring quintessential Cambridge and British experiences, such as formal dinner, punting and a history and political tour of London .

With cross-disciplinary learning and empowerment at the core of the Downing College International Programmes, we are driven to ensure that students have the best experience that can be offered.

The post of Programme Administrator is a permanent, full-time role. Applications are invited from suitably experienced candidates.

The hours of work are from 9.00am to 4.45pm, with a unpaid 30-minute lunch break, there is potential for a degree of flexibility on start/finish times.

The annual salary is £27,513 per annum for 36.25 hours per week (Step 32 on the College Salary Scale).

In addition to the salary, we offer an attractive benefits package. Please see the attached document above for details. (Please note that those benefits which are non-contractual may be amended at our discretion).

Application Process

Closing date: Friday 14 August at midday. Please note that the closing date may be brought forward if there is a high volume of applicants.

Applications are welcomed from a broad range of backgrounds.

All applicants will be contacted after shortlisting. The successful candidate must complete an Enhanced DBS check and be eligible to work in the UK.

Applicants who declare a disability and meet the minimum criteria will be offered an interview. Please contact HR if you require the advert, role profile, or application form in an accessible format.

For further information, please contact the HR Office:

Tel: [phone], Downing College, Cambridge, CB2 1DQ