Programme Administrator

Sellick Partnership; West Midlands; On-site; GBP 19,000 - 22,000; Part time

Job summary

Sellick Partnership is supporting a leading education organisation in Birmingham to recruit a Programme Administrator on a temporary basis for 2 to 3 months. The role focuses on delivering efficient administration for academic programmes and supporting staff, students and services.

The ideal candidate will have experience in programme/academic administration, strong organisational skills and the ability to maintain accurate records in line with university policies.

Qualifications

• Previous experience within programme administration or similar administrative role.
• Experience in Higher Education is advantageous.
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy when maintaining records.

Responsibilities

• Providing administrative support across the full student and programme lifecycle, ensuring compliance with university policies and procedures.
• Maintaining accurate student and programme records across internal systems.
• Responding to enquiries from students, academic staff and internal departments in a professional and timely manner.
• Processing assessment administration, including marks entry and examination board documentation.
• Managing student record changes, including withdrawals, transfers, interruptions of study and module amendments.
• Preparing agendas, reports, meeting papers and taking minutes for programme related meetings.
• Supporting the implementation and maintenance of standardised administrative processes across the department.
• Working collaboratively with colleagues to resolve issues and ensure effective delivery of programme administration.
• Assisting with attendance monitoring and student engagement reporting.
• Providing administrative support for enrolment, graduation, open days and Clearing.

Skills

Organisation

Communication

Attention to detail

IT skills

Microsoft Office

Tools

Microsoft Office

Student record systems

Job description

Role Title: Programme Administrator
Type: Temporary Contract (2 to 3 Months)
Hourly Rate: £14 to £16 per hour + holiday pay
Hybrid: Ideally, 2 to 3 days on site each week
Location: Birmingham

Sellick Partnership are working with a leading organisation within the Education sector who are seeking an experienced Programme Administrator to join their team on a temporary basis for an initial 2 to-3 month contract.

This is an excellent opportunity for an experienced administrator to support the smooth delivery of academic programmes during a busy period. The successful candidate will work closely with academic staff, students and professional services teams, ensuring programme administration is delivered efficiently, accurately and in line with university policies and procedures.

The responsibilities of the Programme Administrator will be:

• Providing administrative support across the full student and programme lifecycle, ensuring compliance with university policies and procedures.
• Maintaining accurate student and programme records across internal systems.
• Responding to enquiries from students, academic staff and internal departments in a professional and timely manner.
• Processing assessment administration, including marks entry, examination board documentation and the communication of results.
• Managing student record changes, including withdrawals, transfers, interruptions of study and module amendments.
• Preparing agendas, reports, meeting papers and taking minutes for programme related meetings.
• Supporting the implementation and maintenance of standardised administrative processes across the department.
• Working collaboratively with colleagues to resolve issues and ensure the effective delivery of programme administration.
• Assisting with attendance monitoring and student engagement reporting.
• Providing administrative support for key university activities such as enrolment, graduation, open days and Clearing.

The ideal candidate for the Programme Administrator role will have:

• Previous experience within programme administration, academic administration or a similar administrative role.
• Experience within Higher Education is advantageous, although candidates from other complex administrative environments will also be considered.
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a high level of accuracy when maintaining records and processing information.
• Excellent communication skills and confidence liaising with students, academic staff and internal stakeholders.
• A proactive approach with the ability to work independently and contribute from day one.
• Good IT skills, with experience using Microsoft Office and student record systems being desirable.

Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.