Program Manager – Executive Events #: 26-00193

US Tech Solutions; Greater London; On-site; GBP 50,000 - 58,000; Full time

Job summary

US Tech Solutions is seeking an Executive Experiences Manager/Coordinator to support high-quality executive briefings from the London EBC. You will manage onsite operations, coordinate logistics, and work with cross-functional teams to ensure seamless delivery of high-visibility programs.

The role requires 4–6 years in executive engagement or events, strong stakeholder management, and excellent communication skills. This is an onsite role in London, working with global teams and vendors.

Qualifications

• 4–6 years of experience in executive engagement, events, event management, or program management.
• Experience managing executive programs, VIP events, or high-touch engagements in fast-paced environments.
• Strong stakeholder management and cross-functional collaboration skills.
• Excellent written, verbal, and interpersonal communication.
• Strong organizational skills with exceptional attention to detail.
• Proactive problem-solving approach and ability to work independently.
• Comfortable managing changing priorities and last-minute event requirements.
• Proficiency with Google Workspace.
• Ability to work effectively in a highly collaborative, onsite environment.

Responsibilities

• Manage the day-to-day onsite operations of the London Executive Briefing Center.
• Maintain the EBC environment, including inventory, supplies, equipment, and overall readiness.
• Support executive briefings and VIP engagements, ensuring high standards across room setup, hospitality, and onsite experience.
• Coordinate executive logistics including catering, hotels, transportation, swag, signage, and reception.
• Greet and escort visiting executives and provide a seamless, concierge-level experience.
• Act as the primary onsite contact for Security, Facilities, A/V, Culinary, and other cross-functional teams.
• Manage vendor relationships and ensure timely, high-quality service delivery.
• Partner with Executive Engagement Leads to coordinate VIP briefings and events.
• Support scheduling, resource booking, documentation, and other program logistics.
• Create and maintain digital landing pages containing agendas, speaker details, and pre-engagement information.
• Contribute to the continuous improvement and development of the Executive Briefing Program.

Skills

Executive Engagement

Executive Events

VIP Events

Event Management

Program Management

Stakeholder Management

Cross-Functional Collaboration

Onsite Operations

Google Workspace

Global Coordination

Tools

Google Workspace

Job description

Pay Rate: 36 – 42GBP /hour Inside IR 35 (PAYE)

About the Role

We are looking for an Executive Experiences Manager/Coordinator support the delivery of high-quality executive briefings and engagements from the London Executive Briefing Center (EBC). This role will manage the onsite experience, coordinate event logistics, support executive engagement leads, and work closely with cross-functional teams to ensure seamless delivery of high-visibility executive programs.

Key Responsibilities

• Manage the day-to-day onsite operations of the London Executive Briefing Center.
• Maintain the EBC environment, including inventory, supplies, equipment, and overall readiness.
• Support executive briefings and VIP engagements, ensuring high standards across room setup, hospitality, and onsite experience.
• Coordinate executive logistics including catering, hotels, transportation, swag, signage, and reception.
• Greet and escort visiting executives and provide a seamless, concierge-level experience.
• Act as the primary onsite contact for Security, Facilities, A/V, Culinary, and other cross-functional teams.
• Manage vendor relationships and ensure timely, high-quality service delivery.
• Partner with Executive Engagement Leads to coordinate VIP briefings and events.
• Support scheduling, resource booking, documentation, and other program logistics.
• Create and maintain digital landing pages containing agendas, speaker details, and pre-engagement information.
• Contribute to the continuous improvement and development of the Executive Briefing Program.

Requirements

• 4–6 years of experience in executive engagement, events, event management, or program management.
• Experience managing executive programs, VIP events, or high-touch engagements in fast-paced environments.
• Strong stakeholder management and cross-functional collaboration skills.
• Excellent written, verbal, and interpersonal communication.
• Strong organizational skills with exceptional attention to detail.
• Proactive problem-solving approach and ability to work independently.
• Comfortable managing changing priorities and last-minute event requirements.
• Proficiency with Google Workspace.
• Ability to work effectively in a highly collaborative, onsite environment.

Preferred Qualifications

• Experience working with global or cross-regional teams.
• Previous vendor management and hospitality management experience.
• Familiarity with AI tools to improve operational efficiency.
• Knowledge or interest in wearables, consumer electronics, or emerging technology.
• Experience supporting senior executives, C-suite stakeholders, or high-profile external clients.
• Comfortable working across multiple time zones and collaborating with international teams.

Key Skills

• Executive Engagement
• Executive Events & VIP Events
• Event Management & Program Management
• Executive Briefings
• Event Operations & Event Logistics
• Hospitality & Concierge Services
• Stakeholder Management
• Cross-Functional Collaboration
• Onsite Operations
• Executive Experience Management
• Google Workspace
• Global & Cross-Regional Collaboration

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.