Executive Experiences Coordinator

Career Moves Group I B Corp™; Greater London; On-site; GBP 52,000 - 55,000; Full time

Benefits offered by this job

10% company bonus eligibility

Job summary

Career Moves Group I B Corp™ is seeking an experienced Executive Experiences Coordinator to support delivery of high‑quality executive briefings and immersive experiences for senior partners and clients at the King’s Cross briefing centre. The role is onsite, 4–5 days per week, with a £38 per hour PAYE rate plus eligibility for a 10% company bonus.

Based in London, you will manage planning and hospitality from venue readiness to onsite delivery, collaborating with global teams and internal

Qualifications

• 4–6 years’ experience within executive engagement, VIP events, hospitality, event operations or programme coordination.
• Experience delivering executive‑level programmes or high‑profile events.
• Excellent organisation and exceptional attention to detail.
• Confidence working directly with senior executives and VIP guests.

Responsibilities

• Manage the day‑to‑day readiness and operation of the Executive Briefing Centre.
• Coordinate executive hospitality, including catering, transportation, hotels, room setups, signage, swag and amenities.
• Welcome and escort visiting executives and ensure a seamless onsite experience.
• Support the planning and delivery of VIP executive briefings and events.
• Coordinate with security, facilities, A/V, culinary, sales and other internal teams.
• Manage external vendors and suppliers to ensure high standards.
• Create and maintain digital briefing pages, agendas and speaker information.
• Manage schedules, resource bookings, inventory and programme documentation.
• Support a global executive swag programme.
• Collaborate with London‑based and international teams across different time zones.

Skills

Executive engagement

VIP events

Event operations

Stakeholder management

Vendor management

Hospitality

Programme coordination

Tools

Google Workspace

Job description

London, King’s Cross | Primarily onsite, 4–5 days per week

£38.00 per hour PAYE + eligibility for a 10% company bonus

We’re looking for an experienced Executive Experiences Coordinator to join a leading global technology organisation and support the delivery of high-quality executive briefings and immersive experiences for senior partners and clients.

Based at the organisation’s Executive Briefing Centre in King’s Cross, you’ll play a key role in creating seamless, polished experiences for visiting senior executives — managing everything from detailed planning and hospitality through to onsite delivery.

This is a highly visible, hands‑on role for someone who thrives in a fast‑paced environment, enjoys working with senior stakeholders and has exceptional attention to detail.

What you’ll be doing:

• Managing the day‑to‑day readiness and operation of the Executive Briefing Centre
• Coordinating executive hospitality, including catering, transportation, hotels, room setups, signage, swag and amenities
• Welcoming and escorting visiting executives and ensuring a seamless onsite experience
• Supporting the planning and delivery of VIP executive briefings and events
• Coordinating with security, facilities, A/V, culinary, sales and other internal teams
• Managing external vendors and suppliers to ensure consistently high standards
• Creating and maintaining digital briefing pages, agendas and speaker information
• Managing schedules, resource bookings, inventory and programme documentation
• Supporting a global executive swag programme
• Collaborating with London-based and international teams across different time zones

What we’re looking for:

• 4–6 years’ experience within executive engagement, VIP events, hospitality, event operations or programme coordination
• Experience delivering executive-level programmes or high-profile events
• Strong stakeholder and vendor management skillsExcellent organisation and exceptional attention to detail
• Confidence working directly with senior executives and VIP guests
• A proactive approach and the ability to handle last‑minute changes calmly
• Excellent written, verbal and interpersonal communication skills
• Experience using Google Workspace or comparable digital tools
• Comfortable working primarily onsite in King’s Cross, 4–5 days per week
• Experience within a global or technology organisation, executive briefing centre, corporate hospitality programme, consumer electronics or emerging technology environment would be particularly useful.

If you have experience creating exceptional executive or VIP experiences and would be interested in a 12-month contract with a leading global technology organisation.