Production Executive.

Asembl AG Ltd; Waterlooville; On-site; GBP 24,000 - 36,000; Full time

Job summary

Join a vibrant team as a Production Executive, where you'll manage logistics and support event execution. This dynamic role involves collaborating with various stakeholders, ensuring all event details are meticulously planned and executed. You'll thrive in a fast-paced environment, balancing multiple projects while maintaining a keen eye for detail. If you're passionate about event production and enjoy working with a team that values trust and transparency, this is the perfect opportunity for you. Experience a people-first work culture with opportunities for growth and development in the exciting world of events.

Benefits

23 days annual leave and bank holidays

People-first work environment

Regular social activities

Access to fam-trips and industry events

Focus on up-skilling and career progression

Qualifications

• Experience in event logistics or a related administrative role is essential.
• Strong organisational and multitasking abilities are crucial for success.

Responsibilities

• Manage logistical operations and provide administrative support for events.
• Collaborate with teams and suppliers to execute events flawlessly.

Skills

Event logistics

Organisational skills

Communication skills

Multitasking

Proficiency in office software

Technical setup knowledge

Education

Experience in event logistics or related administrative role

Tools

Microsoft Office

Google Workspace

Event management tools

Project management software

Job description

Event Project Team - Based at HQ Waterlooville, Hampshire, with some travel for events

Full Time

Location

Competitive

We seek a talented and ambitious Production Executive to join our fun and vibrant team.

The Production Executive is a dual-role position responsible for managing logistical operations and providing vital administrative support to ensure the smooth execution of events. This role requires a highly organised, detail-oriented, and proactive individual who can handle logistical challenges while efficiently managing administrative tasks. The executive will collaborate with internal teams, suppliers, and other stakeholders to ensure all aspects of events are executed flawlessly.

There is a mix of office-based administrative work and physical event operations, offering an opportunity to travel to a variety of event locations. As with all events roles and during busy periods, there may be a requirement for longer hours, evening and weekend work; however, you will be compensated for your time.

In summary, this position is ideal for a resourceful individual who excels at balancing logistical responsibilities with administrative efficiency. If you are passionate about bringing events to life through thorough planning and attention to detail, we would love to hear from you!

A bit about who you are.

• You will challenge the norm and thrive in the fast-paced, exhilarating world of event production.
• You’re a well-rounded individual with common sense and an ability to learn and develop within a business environment.
• You can communicate effectively to connect with our clients and stakeholders.
• You connect with our values: Trust, Transparency, and Togetherness. These values form the foundations of everything we do.
• You must have strong organisational skills and the ability to work to tight timelines when necessary.
• You will need to be able to work on multiple projects and take ownership of your actions.
• You enjoy working collaboratively with team members.
• You are a future thinker passionate about learning, developing new skills, and actively expanding your knowledge of emerging technologies, trends, and insights.

What you’ll be doing.

• Collaborate with the Production manager & events team to understand event objectives, schedules, and requirements.
• Assist in sourcing, coordinating, and negotiating with suppliers and venues.
• Maintain and update event materials inventory, ensuring supplies and equipment are ready for use.
• Coordinate shipping and transportation arrangements for materials and equipment.
• Support the preparation of event timelines and logistical plans.
• Organise and maintain detailed event files, contracts, and other related documentation.
• Research and compile information on potential venues, suppliers, and service providers.
• Serve as a support contact point for all logistical and administrative communications, schedule and organise team meetings, prepare agendas, and record minutes.
• Handle administrative tasks such as processing purchase orders, contracts, and invoices.
• Update and maintain event budgets, tracking expenditures and ensuring cost-efficiency.
• Maintain accurate databases of attendees, vendors, and other stakeholders.
• Support the creation and distribution of event documentation, such as itineraries, checklists, and Briefing Documents.
• Ensure compliance with company policies, legal regulations, and safety protocols related to event planning.
• There may sometimes be a requirement to be on-site for events.

Event Setup & On-Site Operations:

• Serve as a point of contact for vendors and staff during events to address logistical concerns.
• Ensure all event elements align with schedules, safety protocols, and quality standards.
• Troubleshoot logistical or technical issues during the event.

Post-Event Responsibilities:

• Oversee teardown and proper packing of event materials and equipment.
• Ensure all items are accounted for and returned to inventory or storage with the Logistics department.
• Support the reconciliation of invoices and payments from clients and vendors/suppliers.
• Document lessons learned and identify areas for improvement in future events.
• Work with the asembl purpose and values at the top of your mind in everything you do.

What you’ll need.

• Experience in event logistics, operations, or a related administrative role.
• Exceptional organisational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace) and event management tools.
• Strong communication and interpersonal skills.
• Ability to lift and carry heavy items for event setup and teardown.
• Availability to work flexible hours, including evenings, weekends, and holidays.

Preferred:

• Knowledge of AV equipment and technical setup.
• Familiarity with project management software (e.g., Monday.com).
• Experience managing administrative tasks within an events or logistics context.
• Background in database management and financial tracking.

The benefits.

• 23 days annual leave and bank holidays.
• A people-first work environment (and awesome colleagues!).
• Regular social activities and giving back to the community.
• Access to a selection of fam-trips, forums, conferences, and industry events.
• A focus on up-skilling and career progression.

Apply Now.

We're building impactful connections, and we want you to join us.

If you're interested in joining a team that is truly passionate about what we deliver for our clients, please submit your CV and a covering letter explaining why you feel you're right for this exciting role using the form below. We look forward to hearing from you!

Name

Phone

Email Address

Which role are you interested in?

What is it that sets you apart from the crowd?

What attracts you to join the asembl team?