Production Administrator

Confidential; Wolverhampton; On-site; GBP 30,000 - 35,000; Full time

Job summary

Confidential in Wolverhampton is seeking a Production Administrator to coordinate customer orders and prepare jobs for production. You will work with Sales Admin, Estimating and Production to translate requirements into actionable instructions and ensure every job is documented correctly.

This role requires strong organisational skills, attention to detail and the ability to drive smooth production through coordinated scheduling, BOMs and material coordination.

Qualifications

• Experience in a manufacturing environment is essential.
• Strong organisational and administrative skills with high attention to detail.
• Ability to interpret technical and customer information into clear instructions.
• Experience coordinating activities across internal departments.
• Analytical approach with comfort working with figures and production data.
• Good communication skills across management and production teams.
• Ability to manage multiple jobs and deadlines.
• Proactive, able to question processes and suggest improvements.
• Good IT skills, especially Microsoft Office and Excel; experience with ERP systems.

Responsibilities

• Understand customer requirements and prepare each job for production in collaboration with Sales Admin and Estimating.
• Organise and coordinate internal job review meetings, ensuring requirements and production considerations are discussed.
• Translate customer and estimating information into clear production instructions, orders and documentation.
• Prepare and maintain production records, BOMs, routings and item information in internal systems.
• Liaise with Production, Procurement, Quality, Warehouse and other departments to share information.
• Coordinate materials, components and external services, checking availability, costs and lead times.
• Update the internal production scheduling system with job information.
• Support estimating activities by gathering information and providing basic estimating cover.
• Keep Sales Admin and internal teams updated on job progress and any issues.
• Work with production team leaders to understand requirements and resolve queries.
• Maintain records and reports for easy access by relevant departments.
• Identify opportunities to improve processes and drive operational improvements.

Skills

Organisational skills

Attention to detail

Communication

Analytical thinking

Multitasking

Process improvement

Tools

Microsoft Office

Microsoft Excel

ERP systems

Microsoft Dynamics Business Central

Job description

Production Administrator

Permanent

Wolverhampton

Circa £30,000 - £35,000 Depending on Experience

Monday to Friday

We are recruiting for a Production Administrator to join an established and successful manufacturing business, playing a key role in coordinating customer orders and preparing jobs for production.

Working closely with Sales Administration, Estimating and Production, you will take customer requirements and technical information and bring everything together to ensure each job is fully understood, accurately documented and ready for manufacture.

A key part of the role will involve organising internal job review meetings, liaising with different departments, preparing production instructions and coordinating the materials, components and external services required. You'll act as an important link between the commercial and operational teams, keeping everyone informed and ensuring that jobs progress smoothly towards their production start date.

This is a varied position that would suit someone with previous experience in a manufacturing environment, who enjoys coordinating information, understanding how things are made and making sure all the different elements come together. You'll also have the opportunity to contribute ideas, challenge existing processes and help drive improvements.

Key Responsibilities

• Work closely with Sales Administration and Estimating to understand customer requirements, specifications and the information needed to prepare each job for production.
• Organise and coordinate internal job review meetings, ensuring key requirements, processes and production considerations are discussed and agreed.
• Translate customer and estimating information into clear, accurate production instructions, orders and supporting documentation.
• Prepare and maintain production records, bills of materials (BOMs), production routings and item information using the company's internal systems.
• Liaise with Production, Procurement, Quality, Warehouse and other departments to ensure everyone has the information needed to progress each job.
• Coordinate materials, components and external services, checking availability, costs and lead times to ensure everything is in place ahead of the production start date.
• Update the internal production scheduling system with relevant job information, supporting the wider production planning function.
• Support estimating activities by gathering information, reviewing requirements and providing basic estimating cover during periods of absence.
• Keep Sales Administration and internal teams updated on job progress, outstanding requirements and any potential issues.
• Work with production team leaders and management to understand operational requirements and resolve queries.
• Maintain accurate records, reports and spreadsheets, ensuring information is readily available to relevant departments.
• Identify opportunities to improve processes, question existing ways of working and help resolve operational challenges.

About You

• Previous experience within a manufacturing environment is essential, with an understanding of how jobs, materials and processes come together within a production operation.
• Strong organisational and administrative skills, with excellent attention to detail.
• The ability to interpret technical and customer information and translate this into clear, accurate instructions.
• Experience coordinating activities across different internal departments, ideally within a manufacturing or operational setting.
• A logical and analytical approach, with the confidence to work with figures, estimates, specifications and production information.
• Good communication skills, with the ability to build relationships with management, production teams and colleagues across the business.
• The ability to manage multiple jobs and priorities, keeping track of deadlines and ensuring requirements are followed up.
• A proactive approach, with the confidence to ask questions, challenge processes and suggest improvements.
• Good IT skills, particularly Microsoft Office and Excel, alongside experience using business management or ERP systems.

Experience in estimating, quotations, costing, bills of materials or production routings would be advantageous. Previous experience within the print or packaging industry would also be beneficial, although experience in other manufacturing environments will be considered. Experience using Microsoft Dynamics Business Central would be useful, but training will be provided on the company's internal systems and processes.

The application process:

Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.