Procurement Portal & Compliance Lead

HKS ARCHITECTS LIMITED - UK; Greater London; Sur place; GBP 35 000 - 52 000; Plein temps

Résumé du poste

HKS ARCHITECTS LIMITED - UK is seeking a Portal & Compliance Coordinator to manage procurement portal submissions and ensure compliant, on-time responses. You will maintain portal profiles, manage credentials and coordinate with Bid Managers to prepare clarifications and go/no-go inputs.

You will monitor notices, manage packaging, and keep a central tracker of opportunities and deadlines. Experience with UK/EU public sector processes, Open Asset and SharePoint, and strong MS Office skills are

Qualifications

• 3+ years of experience in bids, tenders, procurement, or business development support.
• Experience with UK/EU public sector procurement processes and systems.
• Experience working with UK portals and procurement frameworks.
• Experience with Open Asset, SharePoint and similar platforms.
• Proficiency in MS Office Suite including Word, Excel and PowerPoint.
• Strong knowledge of construction procurement routes and design stages.

Responsabilités

• Maintains active registrations across all procurement portals, frameworks and platforms.
• Ensures portal profiles, certifications and company information remain accurate.
• Manages user access, credentials, alerts and compliance documentation.
• Serves as the primary contact within procurement portals.
• Monitors portals daily for new opportunities, clarifications, addenda and updates.
• Reviews and logs new procurement notices, framework call-offs and amendments.
• Maintains a centralized tracker for portal activity, deadlines and opportunity pipeline.
• Coordinates with Practice Leads to identify opportunities and register for relevant ones.
• Conducts initial compliance checks (eligibility, mandatory requirements, deadlines).
• Coordinates go/no-go input collection and documentation.
• Drafts and submits clarification questions with Bid Managers.
• Distributes opportunities, updates and amendments to pursuit team.
• Tracks bid opportunities and active bids across portals and platforms; ensures timely distribution.
• Manages submission checklists and portal-specific requirements ensuring deadlines are met.
• Coordinates document formatting, uploads, file naming, size limits and final packaging.
• Executes final upload, verifies submission confirmation and archives materials.
• Tracks submission volumes, deadlines, outcomes and hit-rate performance.
• Maintains central repository of portal instructions, best practices and lessons learned.
• Supports process improvements to procurement tracking and pursuit efficiency.

Connaissances

Bids & tenders experience

UK procurement

Document management

MS Office proficiency

Stakeholder management

Attention to detail

Outils

Open Asset

SharePoint

Description du poste

HKS ARCHITECTS LIMITED - UK is seeking a Portal & Compliance Coordinator to manage procurement portal submissions and ensure compliant, on-time responses. You will maintain portal profiles, manage credentials and coordinate with Bid Managers to prepare clarifications and go/no-go inputs.

You will monitor notices, manage packaging, and keep a central tracker of opportunities and deadlines. Experience with UK/EU public sector processes, Open Asset and SharePoint, and strong MS Office skills are