Procurement Portal & Compliance Coordinator

HKS Inc; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

HKS Inc. is seeking a Portal and Compliance Coordinator to own the portal processes and ensure compliant submissions for Health, Education, and Life Sciences practices in the UK.

You will manage registrations, certifications, and profiles across procurement portals, coordinate with Bid Managers, and track opportunities and deadlines. The role requires experience with UK public sector procurement, portal systems, and document control, with strong attention to detail and collaboration across

Qualifications

• 3+ years of experience in bids, tenders, procurement, or business development support.
• Experience with UK/EU public sector procurement processes and systems.
• Experience working with UK portals and procurement frameworks.
• Experience in architecture or construction-related field preferred.
• Experience with Open Asset, SharePoint and similar platforms preferred.
• Proficiency in MS Office Suite, including Word, Excel and PowerPoint.
• Knowledge of construction/RIBA Design stages, supply chain roles and procurement routes including Design & Build, EPC, RFPs and design competitions preferred.

Responsibilities

• Maintains active registrations across all procurement portals, frameworks, and related platforms.
• Ensures portal profiles, certifications, and company information remain accurate.
• Manages user access, credentials, alerts, and compliance documentation.
• Serves as the primary point of contact within procurement portals.
• Monitors portals daily for new opportunities, clarifications, addenda, and updates.
• Reviews and logs new procurement notices, framework call-offs, and amendments.

Skills

Bid support

Public sector procurement

Interpersonal skills

Documentation management

Tools

Open Asset

SharePoint

MS Office

Job description

HKS Inc. is seeking a Portal and Compliance Coordinator to own the portal processes and ensure compliant submissions for Health, Education, and Life Sciences practices in the UK.

You will manage registrations, certifications, and profiles across procurement portals, coordinate with Bid Managers, and track opportunities and deadlines. The role requires experience with UK public sector procurement, portal systems, and document control, with strong attention to detail and collaboration across