Procurement & Inventory Coordinator

RVM Systems; Watford; On-site; GBP 28,000 - 36,000; Full time

Job summary

RVM Systems UK is seeking a Stock & Order Coordinator to support the UK's Deposit Return Scheme rollout, ensuring machines, parts and equipment move efficiently from purchasing through to dispatch.

You'll raise purchase orders, monitor orders through to delivery, coordinate freight, maintain stock records, and collaborate with Account Managers to meet customer delivery deadlines; experience with ERP like Dynamics 365 BC is preferred.

Qualifications

• Proven experience as a Procurement & Inventory Coordinator.
• Experience in order processing, stock control, logistics or warehouse administration.
• Strong organisation and planning skills; able to manage growth and change.
• Excellent communication and stakeholder management abilities.
• Experience with ERP systems such as Microsoft Dynamics 365 Business Central.
• Right to work in the UK.

Responsibilities

• Raise and manage purchase orders.
• Monitor orders from placement through delivery.
• Track progress and address potential delays.
• Coordinate shipping with freight forwarders and logistics providers.
• Maintain order data in company system and stock records.
• Support inbound deliveries and warehouse operations.
• Communicate delays and changes to stakeholders.
• Perform stock checks and inventory reconciliation.
• Liaise with Account Managers to meet customer deadlines.
• Provide regular updates on stock availability.

Skills

Procurement & Inventory Coordination

Order processing

Stock control

Logistics

ERP systems (Dynamics 365 BC)

Microsoft Excel

Education

Engineering background

Tools

Microsoft Dynamics 365 Business Central

Job description

RVM Systems UK is a leading provider of reverse vending and automated recycling solutions, supporting retailers and governments to deliver large-scale Deposit Return Schemes (DRS). Part of the privately owned RVM Systems Group headquartered in Sweden, we operate globally across more than 40 markets and are trusted partners to many of the world’s largest retailers.

Our technology enables millions of consumers to recycle beverage containers every day, contributing to a circular economy and measurable environmental impact. In 2024 alone, RVM Systems technology supported the collection of over 13 billion containers worldwide. With the UK DRS approaching and continued business growth, we are now expanding our UK service capability.

Purpose of the Role

With the UK's Deposit Return Scheme rollout driving significant growth in equipment volumes and distribution requirements, we're looking for an experienced Stock & Order Coordinator to support the wider rollout of our distribution. This role is central to ensuring machines, parts, and equipment move efficiently from purchasing, goods-in through to dispatch.

Key Responsibilities

• Raise and manage purchase orders.
• Monitor orders from placement through to final delivery.
• Track order progress and proactively identify potential delays.
• Ensure all order information is accurately maintained within company system.
• Coordinate priority order and expedite shipments when required.
• Monitor inbound shipments and container movements.
• Liaise with freight forwarders, shipping lines, and logistics providers regarding shipment status.
• Maintain visibility of expected arrival dates and delivery schedules.
• Communicate delays, risks, and changes to internal stakeholders.
• Ensure all shipping documentation is received and processed correctly.
• Work closely with the Logistics & Warehouse Manager and Warehouse Supervisor to plan inbound deliveries and dispatches.
• Verify received stock against purchase orders and shipping documentation.
• Investigate and resolve shortages, damages, and delivery discrepancies.
• Conduct stock checks and inventory reconciliation activities.
• Support goods receiving and warehouse operations as required.
• Monitor stock levels and inventory accuracy.
• Support cycle counts.
• Liaise closely with Account Managers to understand customer requirements and delivery deadlines.
• Provide regular updates on order status, shipment progress, and stock availability.
• Support customer projects by ensuring products are available when required.
• Coordinate with Engineering, Warehouse, teams to achieve delivery targets.
• Maintain accurate records of orders, shipments, stock movements, and deliveries.

Requirements

• Proven experience as a Procurement & Inventory Coordinator
• Previous experience in order processing, stock control, logistics, supply chain, or warehouse administration.
• Strong organisational and planning skills, with the ability to manage growth and change.
• Excellent communication and stakeholder management abilities.
• Proficient in Microsoft Excel and Microsoft Office.
• Ability to manage multiple priorities in a fast-paced environment.
• Right to work in the UK
• Engineering, manufacturing, or technical industry background.
• Experience working with ERP systems such as Microsoft Dynamics 365 Business Central.
• Knowledge of international shipping and container logistics.

What We Offer

Our Values — STRIVE

Sustainability First · Trust & Integrity · Responsibility & Ownership · Innovation Together · Value our People · Excellence Always