Procurement Coordinator (Super Prime Residential/Luxury Hotels)

The Crowd; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Private healthcare

Enhanced annual leave

Hybrid working

Job summary

The Crowd are seeking a highly organised Procurement Coordinator to join our luxury interior design team. You will oversee FF&E budgets, supplier relationships, financial tracking and project logistics, taking ownership of procurement systems and reporting.

The role works closely with design, finance and warehouse colleagues in a fast-paced, design-led studio that operates internationally. Benefits include private healthcare, enhanced annual leave and hybrid working.

Qualifications

• 4+ years within interior design, FF&E or related industry.
• Experience managing budgets and supplier invoices.
• Excellent numerical accuracy and VAT understanding.
• Confident with digital systems, databases and reporting tools.
• Highly organised with strong time management and attention to detail.
• Excellent communication and relationship-building skills.
• Proactive and able to thrive in a fast-paced environment.
• Cross-border procurement experience is beneficial.

Responsibilities

• Manage FF&E budgets, track project spends and flag potential overspends.
• Oversee supplier invoices, payment approvals and procurement documentation.
• Prepare regular project spend reports and procurement updates for senior management.
• Build strong supplier relationships and monitor performance and delivery timelines.
• Coordinate FF&E production, deliveries, warehouse inventory and installation schedules.
• Identify and resolve issues relating to delays, shortages, damages or discrepancies.
• Manage and optimise procurement software, ensuring accurate data and financial reporting.
• Liaise with design, finance and warehouse teams to ensure projects run smoothly.

Skills

Budget management

VAT understanding

Digital systems

Attention to detail

Communication

Cross-border procurement

Industry passion

Tools

Procurement software

Databases

Reporting tools

Job description

The Crowd are working with a mid-sized, international luxury interior design studio that specialise in the super prime residential and luxury hotel sector. Our client is seeking a highly organised Procurement Coordinator to join its talented team.

The role will oversee FF&E procurement budgets, supplier relationships, financial tracking and project logistics, while taking ownership of procurement systems and reporting. Working closely with design, finance and warehouse teams, the successful candidate will ensure a smooth and efficient procurement process from order placement through to final installation.

Offering a supportive, collaborative and fast-paced working environment, this is an exciting opportunity to join a design-led interiors studio at the forefront of the international luxury design sector. The role offers the chance to take ownership, contribute to exceptional projects and make a meaningful impact within a highly creative team. Benefits include private healthcare, enhanced annual leave and hybrid working.

Key Responsibilities:

• Manage FF&E budgets, track project spends and flag potential overspends
• Oversee supplier invoices, payment approvals and procurement documentation
• Prepare regular project spend reports and procurement updates for senior management
• Build strong supplier relationships and monitor performance and delivery timelines
• Coordinate FF&E production, deliveries, warehouse inventory and installation schedules
• Identify and resolve issues relating to delays, shortages, damages or discrepancies
• Manage and optimise procurement software, ensuring accurate data and financial reporting
• Liaise with design, finance and warehouse teams to ensure projects run smoothly

Key Skills/Requirements:

• 4+ years of relevant experience, within interior design, FF&E or a related industry
• Experience managing budgets and supplier invoices
• Excellent numerical accuracy and understanding of VAT
• Confident using digital systems, databases and reporting tools
• Highly organised, with exceptional attention to detail and time management skills
• Excellent communication and relationship-building skills
• Proactive, solutions-focused and comfortable working in a fast-paced environment
• Cross border procurement experience is beneficial
• A genuine appreciation for the interior design industry

The Crowd is an equal opportunities employer and agency.