Procurement Coordinator: Onboarding & Contracts

Workspace Group; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Workspace Group is seeking a Procurement Coordinator to support day-to-day procurement operations. You will act as a key contact for supplier onboarding, purchasing queries and contract information, ensuring data accuracy, governance and compliant supplier activity across the business.

You’ll work with the Procurement Manager and colleagues across Operations and Accounts Payable, helping to resolve supplier, PO and invoice issues, supporting end-to-end Procure-to-Pay improvements and driving

Qualifications

• Previous experience in procurement or purchasing, finance, Accounts Payable, or supplier administration.
• Experience of supplier onboarding.
• Confident using finance, purchasing or contract-management systems.
• Understanding of purchase orders and invoice processes.
• Strong organisation and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfortable chasing information and challenging incomplete requests.

Responsibilities

• Coordinate the full supplier onboarding process with approvals and due-diligence checks.
• Maintain accurate supplier records, documentation and compliance information.
• Support monitoring of Procurement Policy compliance and audit trails.
• Ensure supplier insurance, certifications and required documents remain current.
• Maintain contract register with start/expiry dates and renewal requirements.
• Flag upcoming contract renewals and support contract-management activity.
• Produce regular procurement reports and management information.
• Support procurement trackers, dashboards and supplier lists.

Skills

Procurement experience

Supplier onboarding

PO & invoice processes

Attention to detail

Communication skills

Multi-tasking

Data systems

Tools

Finance systems

Contract management systems

ERP systems

Job description

Workspace Group is seeking a Procurement Coordinator to support day-to-day procurement operations. You will act as a key contact for supplier onboarding, purchasing queries and contract information, ensuring data accuracy, governance and compliant supplier activity across the business.

You’ll work with the Procurement Manager and colleagues across Operations and Accounts Payable, helping to resolve supplier, PO and invoice issues, supporting end-to-end Procure-to-Pay improvements and driving