Procurement Coordinator

Workspace Group; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Workspace Group is seeking a Procurement Coordinator to support day-to-day procurement operations. You will act as a key contact for supplier onboarding, purchasing queries and contract information, ensuring data accuracy, governance and compliant supplier activity across the business.

You’ll work with the Procurement Manager and colleagues across Operations and Accounts Payable, helping to resolve supplier, PO and invoice issues, supporting end-to-end Procure-to-Pay improvements and driving

Qualifications

• Previous experience in procurement or purchasing, finance, Accounts Payable, or supplier administration.
• Experience of supplier onboarding.
• Confident using finance, purchasing or contract-management systems.
• Understanding of purchase orders and invoice processes.
• Strong organisation and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfortable chasing information and challenging incomplete requests.

Responsibilities

• Coordinate the full supplier onboarding process with approvals and due-diligence checks.
• Maintain accurate supplier records, documentation and compliance information.
• Support monitoring of Procurement Policy compliance and audit trails.
• Ensure supplier insurance, certifications and required documents remain current.
• Maintain contract register with start/expiry dates and renewal requirements.
• Flag upcoming contract renewals and support contract-management activity.
• Produce regular procurement reports and management information.
• Support procurement trackers, dashboards and supplier lists.

Skills

Procurement experience

Supplier onboarding

PO & invoice processes

Attention to detail

Communication skills

Multi-tasking

Data systems

Tools

Finance systems

Contract management systems

ERP systems

Job description

The Vacancy

As a Procurement Coordinator, you will support the day-to-day running of Workspace's procurement function. This role is ideal for someone looking to develop their commercial, operational and analytical skills, while helping colleagues, improving processes and ensuring our supplier activity is well‑managed and compliant.

You will work closely with the Procurement Manager, becoming a key point of contact for supplier onboarding, purchasing queries and contract information, playing an important role in maintaining accurate data, strong governance and smooth procurement operations across the business. It's also a fantastic next step for a Centre Coordinator ready to progress into a commercial, procurement focused role.

What You’ll Be Doing

Supplier Onboarding & Governance

• Coordinate the full supplier onboarding process, ensuring all information, approvals and due-diligence checks are completed.
• Maintain accurate supplier records, documentation and compliance information.
• Support monitoring of Procurement Policy compliance and maintain audit trails.
• Ensure supplier insurance, certifications and required documents remain current.

Contracts & Procurement Administration

• Maintain Workspace's contract register, including start dates, expiry dates, notice periods and renewal requirements.
• Proactively flag upcoming contract renewals and support contract-management activity.
• Maintain procurement trackers, dashboards and management information.
• Support preferred and approved supplier lists.

Commercial Value & Reporting

• Support spends and supplier analysis.
• Assist with quotation exercises, supplier comparisons and tender coordination.
• Track procurement savings, benefits and sourcing opportunities.
• Help identify duplicate suppliers, fragmented spend and consolidation opportunities.
• Produce regular procurement reports and management information.

Operational Support & Business Enablement

• Act as a first point of contact for day-to-day procurement queries.
• Support colleagues through supplier onboarding and purchasing processes.
• Work closely with Operations and Accounts Payable to resolve supplier, PO and invoice issues.
• Identify invoices without purchase orders and route them appropriately.
• Support PO and receipting compliance through reporting and follow-up.
• Maintain procurement templates, guidance and Workspace's How to Procure materials.
• Support continuous improvement of the end-to-end Procure-to-Pay process.

What We’re Looking For

Essential Skills & Experience

• Previous experience in procurement or purchasing, finance, Accounts Payable, or supplier administration.
• Experience of supplier onboarding.
• Confident using finance, purchasing or contract-management systems.
• Understanding of purchase orders and invoice processes.
• Strong organisation and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfortable chasing information and challenging incomplete requests.
• Confident working with systems and data.

Desirable Experience

• Experience within a property, facilities management or multi-site organisation.

Personal Attributes

• Persistent, detail-focused and process-driven.
• Helpful, service-oriented and supportive with colleagues.
• Curious about how processes work and how they could work better.
• Keen to develop broader procurement and commercial skills.
• Motivated by progression into a Buyer or Procurement Specialist role.
• A collaborative team player with a positive, proactive approach.

This role requires you to be on site 4 days a week.

You must be authorised to work in the UK to be considered for this position.

The Company

As a member of the Workspace family, you are part of a team responsible for the office space of 4,000 of the capital's brightest businesses. We're far more than a serviced office landlord - we offer an environment that puts community first.

Our vibrant internal culture empowers our employees to give exceptional customer service and thrive in their role. This has led to 91 percent of our employees saying they would recommend Workspace as a great place to work, 88 percent saying they are proud to work for the company, and 91 percent praising Workspace's commitment to environment and social responsibility.

Our focus on our social and environmental responsibilities is a source of great pride, from our approach to property renovation to our Carbon Net Zero commitment and neighbourhood programmes.