Procurement Coordinator

Workspace Group; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Workspace Group is seeking a Procurement Coordinator to support day-to-day procurement operations across the business. You will become a key contact for supplier onboarding, purchasing queries and contract information, helping keep data accurate and compliant.

In this role you’ll work with the Procurement Manager to improve processes, monitor policy compliance and maintain supplier records, dashboards and MI.

Qualifications

• Experience in procurement or purchasing, finance, Accounts Payable, or supplier administration.
• Experience with supplier onboarding.
• Confident using finance, purchasing or contract-management systems.
• Understanding of purchase orders and invoice processes.
• Strong organisation and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate the full supplier onboarding process and due-diligence checks.
• Maintain accurate supplier records and compliance information.
• Support procurement policy compliance and audit trails.
• Maintain contract register with start dates, expiry dates, notice periods and renewals.
• Produce regular procurement reports and management information.

Skills

Strong organisation

Attention to detail

Communication skills

Multitasking

Data handling

Proactive

Tools

Finance systems

PO systems

Job description

As a Procurement Coordinator, you will support the day‑to‑day running of Workspace’s procurement function. This role is ideal for someone looking to develop their commercial, operational and analytical skills, while helping colleagues, improving processes and ensuring our supplier activity is well‑managed and compliant.

You will work closely with the Procurement Manager, becoming a key point of contact for supplier onboarding, purchasing queries and contract information, playing an important role in maintaining accurate data, strong governance and smooth procurement operations across the business. It’s also a fantastic next step for a Centre Coordinator ready to progress into a commercial, procurement focused role.

What You’ll Be Doing

• Coordinate the full supplier onboarding process, ensuring all information, approvals and due‑diligence checks are completed.
• Maintain accurate supplier records, documentation and compliance information.
• Support monitoring of Procurement Policy compliance and maintain audit trails.
• Ensure supplier insurance, certifications and required documents remain current.

Contracts & Procurement Administration

• Maintain Workspace’s contract register, including start dates, expiry dates, notice periods and renewal requirements.
• Proactively flag upcoming contract renewals and support contract‑management activity.
• Maintain procurement trackers, dashboards and management information.
• Support preferred and approved supplier lists.

Commercial Value & Reporting

• Support spends and supplier analysis.
• Assist with quotation exercises, supplier comparisons and tender coordination.
• Track procurement savings, benefits and sourcing opportunities.
• Help identify duplicate suppliers, fragmented spend and consolidation opportunities.
• Produce regular procurement reports and management information.

Operational Support & Business Enablement

• Act as a first point of contact for day‑to‑day procurement queries.
• Support colleagues through supplier onboarding and purchasing processes.
• Work closely with Operations and Accounts Payable to resolve supplier, PO and invoice issues.
• Identify invoices without purchase orders and route them appropriately.
• Support PO and receipting compliance through reporting and follow‑up.
• Maintain procurement templates, guidance and Workspace’s How to Procure materials.

What We’re Looking For

• Previous experience in procurement or purchasing, finance, Accounts Payable, or supplier administration.
• Experience of supplier onboarding.
• Confident using finance, purchasing or contract‑management systems.
• Understanding of purchase orders and invoice processes.
• Strong organisation and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfortable chasing information and challenging incomplete requests.
• Confident working with systems and data.
• Experience within a property, facilities management or multi‑site organisation.

Personal Attributes

• Persistent, detail‑focused and process‑driven.
• Helpful, service‑oriented and supportive with colleagues.
• Curious about how processes work and how they could work better.
• Keen to develop broader procurement and commercial skills.
• Motivated by progression into a Buyer or Procurement Specialist role.
• A collaborative team player with a positive, proactive approach.

This role requires you to be on site 4 days a week.

You must be authorised to work in the UK to be considered for this position.