Procurement Administrator *Hybrid Role*

The Methodist Church in Britain; Packmoor; Hybrid; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Recognition of continuous government‑f

Support for role‑specific CPLD and pro

Clear developmental pathways

Hybrid working, with alternative...

24/7 Employee Assistance Programme

Funded health perks

A workplace culture that respects life

Job summary

River Learning Trust's central procurement team is seeking a part-time procurement administrator for 15 hours across two or three days (Tuesday to Thursday). You will migrate contract records from Excel into the Multiquote database, set up automated review schedules, and coordinate tender working parties and weekly procurement updates.

The role requires proven data migration and digital filing skills, meticulous attention to detail, and strong communication to support School Business Managers.

Qualifications

• Proven experience in data migration and database management.
• Experience maintaining structured digital filing systems.
• Excellent data accuracy and clean data management during transitions.
• Strong communication and collaborative approach.

Responsibilities

• Lead migration of contract records from Excel to Multiquote.
• Set up automated review schedules for contracts.
• Coordinate Tender Working Parties across the Trust.
• Manage weekly procurement updates.
• Act as administrative hub for central procurement.
• Maintain relationships with stakeholders, including School Business Managers.
• Administer tender documentation.
• Prepare standard contracts.
• Track master project deadlines and flag delays early.
• Maintain structured digital filing systems.

Skills

Attention to detail

Communication skills

Organisational skills

Tender documentation

Contract preparation

Cross-trust coordination

Tools

Multiquote

Job description

This post sits in the central procurement team of River Learning Trust, which supplies resources and services to the Trust's schools. The work centres on moving contract records from Excel into the Multiquote database, setting up automated review schedules, and coordinating tender working parties and weekly procurement updates. It is a 15-hour role across two or three days from Tuesday to Thursday, hybrid all year with at least one office day. Visa sponsorship is not available, and the post involves regulated activity relating to children.

What the job involves

• Lead the migration of contract records from Excel into the Multiquote database
• Set up automated review schedules for contracts
• Coordinate Tender Working Parties across the Trust
• Manage the weekly procurement updates
• Act as the administrative hub for the central procurement function
• Maintain relationships with stakeholders, including School Business Managers
• Administer tender documentation
• Prepare standard contracts
• Track master project deadlines and flag potential delays early
• Maintain structured digital filing systems

What’s required

Experience

• Proven experience in data migration and database management
• Experience maintaining structured digital filing systems

Skills & knowledge

• Outstanding accuracy and attention to detail, including keeping clean data during system transitions
• Strong communication skills and a collaborative approach
• High-level organisational skills to track deadlines and flag delays
• Confidence administering tender documentation, preparing standard contracts and coordinating cross-trust working parties

Checks & eligibility

• Safer recruitment checks, including online searches, under Keeping Children Safe in Education
• Not barred from engaging in regulated activity relating to children

What’s offered

• Local Government Pension Scheme membership
• Recognition of continuous government-funded school service
• Support for role‑specific CPLD and formal professional qualifications
• Clear developmental pathways
• Hybrid working, with alternative working patterns considered on request
• 24/7 Employee Assistance Programme
• Funded health perks
• A workplace culture that respects life outside work