Procurement Administrator

Livevacancies; Cranfield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Annual leave 24 days

Birthday leave

Service milestone leave

Private healthcare

Eye care

Pension via salary sacrifice

Study day

Perks at Work

Cycle to Work

Tech Purchase schemes

Job summary

Livevacancies is seeking a procurement professional to support schools and nurseries with quotes, purchasing, and license renewals. You will liaise with suppliers to secure discounts and ensure timely delivery to school sites.

The role emphasizes accuracy, strong communication, and cross‑department collaboration with account managers and IT helpdesk to verify specifications before quoting.

Qualifications

• 1-3 years of experience in procurement or commercial admin.
• Familiarity with IT hardware and software licensing.
• Strong numerical accuracy and quote formatting.
• Excellent written and verbal communication.

Responsibilities

• Prepare accurate, competitive quotes for schools and nurseries.
• Manage supplier relationships to secure discounts and optimal pricing.
• Process purchase orders and track deliveries.
• Communicate with schools on orders and expectations.
• Track software license renewals (e.g., Microsoft 365, Google Workspace, cybersecurity).
• Collaborate with account managers, helpdesk, and field engineers to verify specs before quotes.
• Handle procurement queries, lead times, and invoice reconciliations.
• Oversee stock allocations and deliveries to school sites.
• Maintain quote formatting and numerical accuracy.

Skills

Procurement experience

Commercial acumen

Communication skills

Detail-oriented

Excel proficiency

Tools

Excel

Word

SAGE

Xero

Autotask

Halo

Job description

• Quoting & Solution Sourcing: Prepare accurate, competitive quotes for schools and nurseries covering hardware (laptops, servers, interactive displays), software licensing, and specialised IT services.
• Supplier & Vendor Management:Build and maintain strong relationships with IT distributors and manufacturers to secure educational discounts, deal registrations, and optimal pricing.
• Order Processing & Tracking: Process client purchase orders, issue vendor orders, track deliveries, and manage stock allocations to ensure timely arrival at school sites.
• Client Communications: Keeping schools and key personnel informed of orders, delivers and setting expectations
• Licensing & Renewals:Track and manage software subscription renewals (e.g., Microsoft 365, Google Workspace, cybersecurity tools) to ensure uninterrupted service for clients.
• Cross-Department Collaboration:Work closely with account managers, technical helpdesk staff, and field engineers to verify technical specifications prior to quote delivery.
• Query Resolution:Act as the main point of contact for school business managers regarding procurement queries, lead times, and invoice reconciliations.

Skills, Experience and Knowledge

• Experience: 1-3 years of experience in procurement, purchasing, or commercial administrative support (IT & education sector experience preferred).
• Technical Aptitude: Familiarity with IT hardware, software licensing models and general technology terminology.
• Commercial Experience- Understanding of competitive environments, quoting process, deciding margins and commercial attitude
• Detail-Oriented: Exceptional organisational skills with precise attention to numerical accuracy and quote formatting.
• Communication: Strong written and verbal communication skills tailored for client-facing and supplier interactions.
• Software Proficiency: High proficiency in Microsoft Excel, Word, Finance packages (SAGE, Xero), PSA Systems (Autotask, Halo) and standard procurement software.

Success Measures

• SLA Compliance - Quote turnarounds of 3 working days - 95%
• Customer Feedback - 4/5 reviews on sales tickets - 95%
• 360 Peer Review - Positive reviews from colleagues and peers across the business
• Margin / Gross Profit - Maintain margins on procurement activities

Values and Behaviours

• Ability to deal with multiple work streams and demands
• Integrity

Reward and Benefits

• 24 days’ annual leave, plus bank holidays, birthday leave and service milestone leave.
• Option to buy up to 5 extra days’ holiday each year.
• Enhanced family leave and sabbatical options.
• Vitality private healthcare and eye care support.
• Aviva pension scheme via salary sacrifice.
• Monthly study day for structured development.
• Perks at Work, Cycle to Work and Tech Purchase schemes.