Proactive Office Coordinator

TRC Yorkshire; Wakefield; On-site; GBP 14,000 - 21,000; Full time

Job summary

TRC Yorkshire is seeking an organised and proactive Office Administrator to support the day-to-day running of the Wakefield office. You will provide administrative assistance to the team, maintain records, coordinate activities, and ensure visitors receive a professional service.

The successful candidate will have strong organisational and communication skills, attention to detail, and the ability to manage multiple tasks effectively.

Qualifications

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Good attention to detail and accuracy.
• Proficient with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Answer and direct telephone calls, emails, and general enquiries.
• Welcome visitors and provide professional front-of-house support.
• Manage diaries, appointments, meetings, and room bookings.
• Prepare letters, reports, spreadsheets, and presentations.
• Maintain accurate filing systems (electronic and paper).
• Process incoming and outgoing post, correspondence, and deliveries.
• Order and maintain office supplies, stationery, and equipment.
• Liaise with suppliers, contractors, customers, and other contacts.
• Assist with invoices, purchase orders, expenses, and basic financial administration.
• Maintain employee, customer, supplier, and company records as appropriate.
• Support onboarding and other basic HR administration when required.
• Coordinate travel arrangements, meetings, and company events.
• Monitor office facilities and report maintenance or equipment issues.
• Ensure confidential and sensitive information is handled appropriately.
• Support management and colleagues with ad-hoc administrative tasks and projects.
• Help maintain an organised, professional, and efficient working environment.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

TRC Yorkshire is seeking an organised and proactive Office Administrator to support the day-to-day running of the Wakefield office. You will provide administrative assistance to the team, maintain records, coordinate activities, and ensure visitors receive a professional service.

The successful candidate will have strong organisational and communication skills, attention to detail, and the ability to manage multiple tasks effectively.