Private Client Team Assistant — Dynamic Legal Support

Macfarlanes; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Macfarlanes is recruiting a Junior Team PA to join our Private Client group. You will provide high-level, tailored support to partners and fee earners, manage diaries and meetings, assist with billing, and support business development activities.

You’ll work from the team hub and participate in ad-hoc projects and client events. The role emphasizes professional development in a collaborative environment, with the first six months requiring four days in the office per week to aid onboarding and

Qualifications

• Two years’ experience as an admin/PA in a law firm or professional services firm.
• Accurate typing, spelling, grammar and proofreading skills.

Responsibilities

• Provide high level tailored support to partners, fee earners, business development and marketing teams.
• Assist with diary management, including meetings and conference calls with reception, room bookings, IT and facilities.
• Understand and complete accounts payments and expense forms procedures.
• Work from the team hub and support end-to-end billing with the billing coordinator; use Aderant system where required.
• Assist on ad-hoc projects, manage bundles, organise client functions and BD events.
• Handle enquiries from internal and external callers and relay messages promptly.
• Be the first port of call for potential new instructions and build relationships across the firm.
• Assist in obtaining client due diligence and preparing engagement letters.
• Attend training to develop specialist expertise (billing, reporting, knowledge management) to support the wider practice.
• Update InterAction with client information, meetings, BD events and travel.
• Organise smaller BD events and ensure activities are tracked in InterAction.
• Run weekly BD report for the department.
• Utilise document production with clear instructions and deadlines.
• Ensure matter inception sections are completed for better tracking.

Skills

PA experience

Typing accuracy

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Macfarlanes is recruiting a Junior Team PA to join our Private Client group. You will provide high-level, tailored support to partners and fee earners, manage diaries and meetings, assist with billing, and support business development activities.

You’ll work from the team hub and participate in ad-hoc projects and client events. The role emphasizes professional development in a collaborative environment, with the first six months requiring four days in the office per week to aid onboarding and