Private Client Legal Secretary

JR United Kingdom; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-established law firm in Swindon seeks a detail-oriented Private Client Legal Secretary to support their team. The role includes managing legal documentation, client communications, and administrative tasks in a collaborative environment. Competitive salary and a focus on training and work-life balance are offered.

Benefits

Supportive team environment

Ongoing training and development opportunities

Work-life balance focus

Friendly firm culture

Qualifications

• Previous experience in a Private Client legal support role is essential.
• Strong IT skills, including Microsoft Office proficiency.
• Ability to handle sensitive and confidential information.

Responsibilities

• Preparing and formatting legal documents such as wills and probate forms.
• Managing diaries and appointments for solicitors.
• Liaising with clients professionally and discreetly.

Skills

Attention to detail

Time management

Client-focused communication

Confidential information handling

Education

Experience in Private Client legal support role

Tools

Microsoft Office

Case management systems

Job description

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I’m working closely with a highly regarded law firm who are seeking a reliable and detail-oriented individual to join their busy Private Client team.

About the Firm:

This is a well-established firm known for its exceptional client care and expertise in Private Client matters. The team advises on a broad range of services including wills, probate, trusts, estate planning, and powers of attorney. The firm offers a friendly and collaborative working culture with excellent long-term career prospects.

The Role:

As a Private Client Legal Secretary, you will provide key administrative and secretarial support to fee earners, helping to ensure the smooth progression of client files and exceptional service delivery.

Key Responsibilities:

• Preparing and formatting legal documents such as wills, probate forms, and LPA documentation
• Managing diaries, appointments, and meetings for solicitors
• Liaising with clients by phone, email, and in person with professionalism and discretion
• Assisting with file opening, closure, and archiving in line with compliance protocols
• Supporting with billing and time recording
• General administrative tasks such as photocopying, scanning, and maintaining filing systems

What We’re Looking For:

• Previous experience in a Private Client legal support role is essential
• Strong IT skills including Microsoft Office and familiarity with case management systems
• Excellent attention to detail and time management skills
• Professional, compassionate, and client-focused communication style
• Ability to handle sensitive and confidential information appropriately

What’s on Offer:

• Competitive salary package based on experience
• Supportive team environment with a focus on work-life balance
• Ongoing training and development opportunities
• A genuinely friendly and approachable firm culture