Private Client Legal Secretary

JR United Kingdom; Henley-on-Thames; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading Legal 500 firm in Henley-on-Thames is seeking a Private Client Legal Secretary/Front of House Assistant. In this dual-role, you will provide exceptional front-of-house service while supporting senior fee earners with crucial administrative tasks, ensuring an effective and positive client experience. Ideal candidates will have a background in legal administration, excellent organizational skills, and a proactive attitude. Join a friendly team in a picturesque office and enjoy opportunities for professional growth.

Benefits

Professional growth opportunities

Supportive and collaborative team culture

Qualifications

• Previous experience within a Private Client team.
• Exceptional organizational and typing skills.
• High level of IT literacy, especially in Microsoft Office.

Responsibilities

• Serve as the first point of contact for all visitors.
• Provide high-quality support to fee earners, including audio typing.
• Manage client data and correspondence professionally.

Skills

Organizational skills

Interpersonal skills

Client service skills

Education

Experience in legal secretary or administrative role

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Private Client Legal Secretary, henley-on-thames

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Client:

Simpson Judge

Location:

henley-on-thames, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

Position: Private Client Legal Secretary/Front of House Assistant

Firm: Leading Legal 500 Firm

Hours: Mon-Fri 9-5 OR Mon-Tues 9-5

Are you a polished, proactive legal secretary with a warm and professional manner? Are you looking to join a prestigious Legal 500 firm with a reputation for excellence and client care?

Our client, a highly regarded Legal 500 law firm is seeking a Legal Secretary / Front of House Assistant to join their close-knit team in their Henley-in-Arden office. This dual-role offers the opportunity to provide outstanding front-of-house service while also supporting senior fee earners with vital administrative and secretarial tasks.

Key Responsibilities:

Front of House Duties:

• Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.
• Prepare refreshments and ensure meeting rooms are presentable and well-equipped.
• Manage office supplies discreetly and efficiently.
• Coordinate meeting room and hot desk bookings via the Henley office diary.
• Open and close the office as a trusted key holder in line with procedure.
• Liaise with contractors and handle ad-hoc tasks to support smooth office operations.
• Handle post duties, including franking and delivery to the local post office.
• Carry out small local errands as required.

Legal & Administrative Support:

• Provide high-quality support to fee earners, including audio typing and document production.
• Draft client correspondence and prepare legal documents (Wills, LPAs, Codicils, etc.).
• Manage client data using the firm's practice management system.
• Open and close client files, draft engagement letters, and handle archiving processes.
• Handle client communications via phone, email, and in-person with professionalism and discretion.
• Schedule appointments, coordinate diaries, and prepare meeting materials.
• Assist clients with ID checks and support the client onboarding process.

Compliance & Office Management:

• Assist with compliance documentation and liaise with the firm’s compliance team.
• Support document management, filing, scanning, and accurate data entry.
• Prepare posting slips and manage document retrieval from storage.

General Team Support:

• Provide general administrative support as needed across the office and team.

About You:

• Previous experience in a legal secretary or administrative role (ideally within a Private Client team).
• Exceptional organisational and typing skills.
• Strong interpersonal and client service skills.
• Comfortable managing varied responsibilities and working both independently and as part of a team.
• High level of IT literacy, particularly in Microsoft Office (Outlook, Word, etc.).
• Proactive, dependable, and adaptable to the needs of a busy office environment.

Why Join?

• Join a well-respected Legal 500 firm known for its supportive, collaborative culture.
• Be a vital part of a small, friendly team in a picturesque and welcoming office environment.
• Benefit from genuine opportunities for professional growth and development.