Private Client Legal Secretary

JR United Kingdom; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious Legal 500 firm in the Oxford District is seeking a Private Client Legal Secretary/Front of House Assistant. The role involves welcoming clients, managing office operations, and providing legal support, ideal for a proactive individual with strong organizational skills. Join a supportive team with opportunities for professional growth in a well-regarded legal environment.

Benefits

Opportunities for professional growth and development

Supportive and friendly work environment

Qualifications

• Experience as a legal secretary or in administration, preferably in Private Client.
• Strong organizational and typing skills.
• Proactive and adaptable with a client-centric approach.

Responsibilities

• Welcome visitors and manage front-of-house operations.
• Assist fee earners with audio typing and document production.
• Support compliance documentation and general office administration.

Skills

Organisational skills

Typing skills

Interpersonal skills

Client service orientation

Proficiency in Microsoft Office

Job description

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Private Client Legal Secretary, Oxford District

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Client:

Simpson Judge

Location:

Oxford District, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

Position: Private Client Legal Secretary/Front of House Assistant

Firm: Leading Legal 500 Firm

Hours: Mon-Fri 9-5 OR Mon-Tues 9-5

Are you a polished, proactive legal secretary with a warm and professional manner? Are you looking to join a prestigious Legal 500 firm known for excellence and client care?

Our client, a highly regarded Legal 500 law firm, seeks a Legal Secretary / Front of House Assistant to join their team in Henley-in-Arden. This role combines front-of-house duties with administrative support for senior fee earners.

Key Responsibilities:

Front of House Duties:

• Welcome visitors professionally and warmly.
• Prepare refreshments and ensure meeting rooms are ready.
• Manage office supplies and coordinate bookings via the office diary.
• Open and close the office as a trusted key holder.
• Liaise with contractors and support office operations.
• Handle post duties and local errands.

Legal & Administrative Support:

• Support fee earners with audio typing and document production.
• Draft correspondence and legal documents (Wills, LPAs, etc.).
• Manage client data and files, draft engagement letters, and handle archiving.
• Communicate professionally with clients via phone, email, and in person.
• Schedule and prepare for meetings, assist with client onboarding.

Compliance & Office Management:

• Assist with compliance documentation and liaise with the compliance team.
• Support document management and data entry.
• Manage document retrieval and posting slips.

Team Support:

• Provide general administrative support across the office.

About You:

• Experience as a legal secretary or in administration, preferably in Private Client.
• Excellent organisational and typing skills.
• Strong interpersonal skills and client service orientation.
• Ability to handle varied responsibilities independently and in a team.
• Proficiency in Microsoft Office.
• Proactive and dependable with adaptability.

Why Join?

• Join a reputable Legal 500 firm with a supportive culture.
• Be part of a friendly team in a welcoming office.
• Opportunities for professional growth and development.