Private Client Legal Secretary

Oculus Legal Group; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent law firm is seeking a Private Client Legal Secretary to join their dynamic team. This role involves providing essential administrative support, managing client interaction, and ensuring the smooth handling of legal documents. The ideal candidate will have previous legal support experience, strong IT skills, and a client-focused communication style, making it an exciting opportunity for someone looking to grow in a collaborative environment.

Benefits

Competitive salary package based on experience

Supportive team environment

Ongoing training and development opportunities

Friendly and approachable firm culture

Qualifications

• Previous experience in a Private Client legal support role is essential.
• Familiarity with case management systems is necessary.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Preparing and formatting legal documents such as wills and probate forms.
• Managing diaries and appointments for solicitors.
• Liaising with clients with professionalism and discretion.

Skills

Attention to detail

Time management

Client-focused communication

Tools

Microsoft Office

Case management systems

Job description

I’m working closely with a highly regarded law firm who are seeking a reliable and detail-oriented individual to join their busy Private Client team.

About the Firm:

This is a well-established firm known for its exceptional client care and expertise in Private Client matters. The team advises on a broad range of services including wills, probate, trusts, estate planning, and powers of attorney. The firm offers a friendly and collaborative working culture with excellent long-term career prospects.

The Role:

As a Private Client Legal Secretary, you will provide key administrative and secretarial support to fee earners, helping to ensure the smooth progression of client files and exceptional service delivery.

Key Responsibilities:

• Preparing and formatting legal documents such as wills, probate forms, and LPA documentation
• Managing diaries, appointments, and meetings for solicitors
• Liaising with clients by phone, email, and in person with professionalism and discretion
• Assisting with file opening, closure, and archiving in line with compliance protocols
• Supporting with billing and time recording
• General administrative tasks such as photocopying, scanning, and maintaining filing systems

What We’re Looking For:

• Previous experience in a Private Client legal support role is essential
• Strong IT skills including Microsoft Office and familiarity with case management systems
• Excellent attention to detail and time management skills
• Professional, compassionate, and client-focused communication style
• Ability to handle sensitive and confidential information appropriately

What’s on Offer:

• Competitive salary package based on experience
• Supportive team environment with a focus on work-life balance
• Ongoing training and development opportunities
• A genuinely friendly and approachable firm culture