Pre-Construction Bid Administrator (Hybrid)

Story Contracting Limited; Carlisle; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Working from home (1 day per week)

Health plan and wellbeing support

Two volunteering days per year

Agile working policies

Job summary

Story Contracting Limited is seeking a highly organised Administrator to support our growing Pre-Construction team in Carlisle. This role focuses on managing tender documentation, portals, and data across rail, infrastructure and construction sectors.

You will work with estimating, commercial and bid-management teams, ensure timely submissions, maintain SharePoint libraries, and help forecast pipelines while enjoying hybrid working after probation.

Qualifications

• Experience in administration within an office environment.
• Experience supporting pre-construction or bid management teams.
• Familiarity with tender submissions and portals.

Responsibilities

• Manage client procurement and tender portals, including downloading, organising and distributing tender documentation.
• Monitor client portals for clarifications, addenda and tender queries, ensuring bid teams are informed and actions are tracked.
• Compile and upload compliant tender submissions and supporting documentation.
• Complete standard tender questionnaires and administrative submission requirements.
• Prepare mandatory documentation including forms of tender, declarations and confidentiality agreements.
• Support estimating and commercial teams with data management, pricing schedules and report generation.
• Monitor opportunity portals and industry sources for new tender opportunities.
• Track Bid/No-Bid summaries and support management review processes.
• Maintain business pipeline information and support monthly forecasting activities.
• Manage and update SharePoint bid libraries, templates and business development information.
• Provide general administrative support across the wider pre-construction, estimating and commercial functions.

Skills

Attention to detail

Organisational skills

Communication skills

Prioritisation under pressure

MS Word

MS Excel

Tools

SharePoint

PowerPoint

Job description

Story Contracting Limited is seeking a highly organised Administrator to support our growing Pre-Construction team in Carlisle. This role focuses on managing tender documentation, portals, and data across rail, infrastructure and construction sectors.

You will work with estimating, commercial and bid-management teams, ensure timely submissions, maintain SharePoint libraries, and help forecast pipelines while enjoying hybrid working after probation.