Administrator

Story Contracting Limited; Carlisle; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Working from home (1 day per week)

Health plan and wellbeing support

Two volunteering days per year

Agile working policies

Job summary

Story Contracting Limited is seeking a highly organised Administrator to support our growing Pre-Construction team in Carlisle. This role focuses on managing tender documentation, portals, and data across rail, infrastructure and construction sectors.

You will work with estimating, commercial and bid-management teams, ensure timely submissions, maintain SharePoint libraries, and help forecast pipelines while enjoying hybrid working after probation.

Qualifications

• Experience in administration within an office environment.
• Experience supporting pre-construction or bid management teams.
• Familiarity with tender submissions and portals.

Responsibilities

• Manage client procurement and tender portals, including downloading, organising and distributing tender documentation.
• Monitor client portals for clarifications, addenda and tender queries, ensuring bid teams are informed and actions are tracked.
• Compile and upload compliant tender submissions and supporting documentation.
• Complete standard tender questionnaires and administrative submission requirements.
• Prepare mandatory documentation including forms of tender, declarations and confidentiality agreements.
• Support estimating and commercial teams with data management, pricing schedules and report generation.
• Monitor opportunity portals and industry sources for new tender opportunities.
• Track Bid/No-Bid summaries and support management review processes.
• Maintain business pipeline information and support monthly forecasting activities.
• Manage and update SharePoint bid libraries, templates and business development information.
• Provide general administrative support across the wider pre-construction, estimating and commercial functions.

Skills

Attention to detail

Organisational skills

Communication skills

Prioritisation under pressure

MS Word

MS Excel

Tools

SharePoint

PowerPoint

Job description

Story is a family-owned contractor with ambitious plans to expand into new sectors and regions. We are looking for a highly organised and detail-focused Administrator to support our growing Pre-Construction department. This is an excellent opportunity to join a successful team at the heart of securing new business across the rail, infrastructure and construction sectors.

You will join a high-performing team responsible for identifying opportunities, managing tender submissions and supporting business growth. Working closely with our estimating, commercial and bid management teams, you will play a key role in ensuring opportunities are managed efficiently, submissions are completed accurately and critical business information is maintained and shared effectively.

Based in our Carlisle Head Office, the role offers hybrid working following the successful completion of your probation period.

Key Responsibilities

Reporting to the Bid Manager, you will:

• Manage client procurement and tender portals, including downloading, organising and distributing tender documentation.
• Monitor client portals for clarifications, addenda and tender queries, ensuring bid teams are informed and actions are tracked.
• Compile and upload compliant tender submissions and supporting documentation.
• Complete standard tender questionnaires and administrative submission requirements.
• Prepare mandatory documentation including forms of tender, declarations and confidentiality agreements.
• Support estimating and commercial teams with data management, pricing schedules and report generation.
• Monitor opportunity portals and industry sources for new tender opportunities.
• Track Bid/No-Bid summaries and support management review processes.
• Maintain business pipeline information and support monthly forecasting activities.
• Manage and update SharePoint bid libraries, templates and business development information.
• Provide general administrative support across the wider pre-construction, estimating and commercial functions.

About You

You will be an organised and proactive administrator with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment. You will enjoy working as part of a team, building strong working relationships and supporting colleagues to achieve shared objectives.

We are looking for someone who takes pride in producing accurate work, can work to demanding deadlines and is willing to take ownership of their responsibilities. This role would suit an experienced administrator looking to develop their career within a growing pre-construction and work winning environment.

You will ideally have:

• Excellent attention to detail.
• Strong organisational and scheduling skills.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Word and Excel.
• The ability to work effectively under pressure and manage competing deadlines.
• A methodical, inquisitive and proactive approach.
• Previous administrative experience within an office environment.
• Experience using SharePoint and Microsoft PowerPoint would be advantageous.
• The ability to analyse information and identify anomalies.

Why Apply?

At Story Contracting, we invest in our people. You’ll benefit from:

• Award-winning training and development opportunities
• Competitive salary and pension
• Health cash plan and wellbeing support
• Working from home (1 day per week) and agile working policies.
• Two paid volunteering days each year

Every Story Matters

We are proud to be a place where everyone can be part of the Story!

As part of our pledge to eliminate discrimination and encourage diversity among our Story Team, our ‘Every Story’ policy https://www.storycontracting.com/about-us/our-culture-values/ ensures all employees are a part of a diverse environment and always feel included.

All applicants will receive careful consideration for employment regardless of who you are, where you come from or what you believe in.

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