Practice Executive: Billing, Travel & Diary Lead

Ashurst; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Ashurst in London is seeking a Practice Executive to provide proactive business support to a group of Partners within the Finance Regulatory practice. The role focuses on high‑level billing, diary management and travel, ensuring partners are prepared and supported at all times.

Based in our London office with hybrid working, you will anticipate requirements, coordinate complex arrangements across time zones and contribute to efficient, client‑focussed service delivery.

Qualifications

• Experience as an Executive Assistant in a law firm or professional services.
• Experience with high level/high volume billing.
• Strong communication and interpersonal skills.
• Excellent organization and ability to manage changing priorities.
• Proficiency in MS Word, Outlook, PowerPoint and Excel.

Responsibilities

• Manage, track and coordinate the review of WIP and matter billings with the relevant associate/partner.
• Work with Financial Management to prepare timely and accurate client invoices.
• Active diary management and gatekeeping, including coordinating complex travel and resource requirements.
• Coordinating meetings (room bookings, attendee invitations, resources, catering) across time zones.
• Monitoring and managing inboxes, re-routing or prioritising, and drafting responses for review.
• Attending client meetings to take notes and capture follow-up actions.

Skills

Billing

Diary management

Travel coordination

Executive support

Client relations

Communication

Billing & invoicing

Tools

MS Word

Outlook

PowerPoint

Excel

Job description

Ashurst in London is seeking a Practice Executive to provide proactive business support to a group of Partners within the Finance Regulatory practice. The role focuses on high‑level billing, diary management and travel, ensuring partners are prepared and supported at all times.

Based in our London office with hybrid working, you will anticipate requirements, coordinate complex arrangements across time zones and contribute to efficient, client‑focussed service delivery.