Billing Assistant

Ryder Reid Legal Limited; City Of London; Hybrid; GBP 26,000 - 35,000; Full time

Job summary

Ryder Reid Legal Limited in London is seeking a Billing Assistant to join the Finance team of a US law firm. You will support the billing lifecycle, preparing pre-bills, reviewing and amending, and assisting with invoice production across the London and Brussels offices.

This role requires meticulous attention to detail, strong written and verbal communication, and the ability to prioritise workloads. You will liaise with Partners, fee earners, and support staff to ensure accurate, timely

Qualifications

• Previous experience within a law firm, finance or professional services environment is advantageous but not essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Confident working with stakeholders at all levels.
• Strong analytical and problem-solving skills.

Responsibilities

• Pre-bill preparation - Assist with the production and distribution of pre-bills for the London office and other international offices where required.
• Billing support - Review and amend pre-bills in line with Partner and fee earner requirements.
• Invoice production - Support the timely and accurate processing of client invoices.
• eBilling - Assist with the preparation and submission of invoices through eBilling platforms.
• Partner & fee earner support - Work closely with lawyers and secretaries to facilitate prompt billing and resolve billing queries.
• Disbursement administration - Prepare supporting documentation and backup schedules in accordance with client requirements.
• Query management - Monitor group mailboxes and respond to internal and external billing and finance-related queries.
• WIP management support - Assist with tracking outstanding billing items and ensuring invoices are issued within agreed deadlines.
• Compliance - Ensure all activities are completed in accordance with SRA, HMRC and internal firm requirements.
• Administration & reporting - Maintain accurate records and provide support on ad hoc billing and finance tasks as required.

Skills

Strong communication

Attention to detail

Time management

Organisation

Prioritisation

Stakeholder management

Analytical thinking

Problem solving

Tools

Excel

Microsoft Office Suite

eBilling platforms

Job description

Billing Assistant

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking a Billing Assistant to join its growing London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the billing function across both the London and Brussels offices.

Working closely with the Finance Manager, Billing team, Partners and fee earners, you will play a key role in supporting the billing lifecycle, ensuring invoices are processed accurately and efficiently while delivering a high level of service to stakeholders across the firm.

Key Responsibilities

• Pre-bill preparation - Assist with the production and distribution of pre-bills for the London office and other international offices where required.
• Billing support - Review and amend pre-bills in line with Partner and fee earner requirements.
• Invoice production - Support the timely and accurate processing of client invoices.
• eBilling - Assist with the preparation and submission of invoices through eBilling platforms.
• Partner & fee earner support - Work closely with lawyers and secretaries to facilitate prompt billing and resolve billing queries.
• Disbursement administration - Prepare supporting documentation and backup schedules in accordance with client requirements.
• Query management - Monitor group mailboxes and respond to internal and external billing and finance-related queries.
• WIP management support - Assist with tracking outstanding billing items and ensuring invoices are issued within agreed deadlines.
• Compliance - Ensure all activities are completed in accordance with SRA, HMRC and internal firm requirements.
• Administration & reporting - Maintain accurate records and provide support on ad hoc billing and finance tasks as required.

Experience Required

• Previous experience within a law firm, finance or professional services environment is advantageous but not essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Confident working with stakeholders at all levels.
• Strong analytical and problem-solving skills.
• Good Microsoft Office skills, particularly Excel.
• Professional, proactive and customer-service focused approach.

This is an excellent opportunity for a junior finance professional or aspiring legal finance specialist to join a leading US law firm, gaining exposure to complex international billing and working closely with experienced finance professionals in a supportive and collaborative environment.