Practice Assistant

Farrer & Co.; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Farrer & Co., a leading law firm in London, seeks a proactive and organized individual for a full-time secretarial role. The position involves diary management, client relations, and document production, requiring GCSE qualifications and previous experience in a law firm. The firm values flexibility and offers an agile working framework, ensuring a supportive environment for all candidates.

Qualifications

• Qualified to GCSE standard, grade C in Mathematics and English essential.
• Previous secretarial experience in a law firm essential.

Responsibilities

• Effective diary management and awareness of Fee Earners' workloads.
• Provides excellent service to clients, both internal and external.
• Creates high-quality typed documents and maintains file management.

Skills

Diary Management

Client Service

Document Production

IT Proficiency

File Management

Education

GCSE standard, grade C in Mathematics and English

Tools

Microsoft Office Suite

Job description

Working hours: Full-time (Monday - Friday, 9.30am - 5.30pm)

Reports to: Departmental Support Manager

Team: Corporate

Location: London

The Firm

Farrer & Co is synonymous with the highest quality legal advice and service.

We advise individuals, families, businesses, financial services, educational and not-for-profit organizations on every aspect of the law. From our London offices, we work with trusted professionals worldwide to deliver seamless international services.

Our clients present us with complex and varied challenges, from family trust issues to multinational corporate transactions and reputation threats. They seek clear, fast, and innovative advice, which is why they choose us.

Our clients value our in-depth knowledge, technical excellence, and diverse disciplines. Our approach—pragmatic, plain-speaking, and steadfast in our values—builds long-standing relationships based on trust, integrity, and the pursuit of the best results.

The Team

We advise on a wide range of corporate matters, serving global corporates, private equity funds, AIM-listed companies, and owner-managed businesses. Our expertise includes publishing, radio, hospitality, sovereign wealth funds, partnerships, and healthcare.

Responsibilities

Organisational Support

• Effective diary management and workload awareness to plan ahead with minimal supervision.
• Processing applications, forms, or searches with minimal supervision.
• Knowledge of all departmental systems and processes.

Client Relationship and Business Development

• Providing excellent internal and external client service promptly and professionally.
• Acting as a first point of contact for Fee Earners.
• Assisting with marketing communications and recording business development meetings in InterAction.
• Maintaining client confidentiality at all times.

Document Production

• Creating high-quality, formatted documents efficiently following house style and internal guidelines.
• Using the Document Management System effectively.
• Creating documents from templates and using contact data from InterAction where appropriate.
• Proofreading documents for accuracy and clarity.

IT Skills/Systems

• Maintaining proficiency in core IT applications, including Microsoft Office suite.

File Management

• Proactively managing files to ensure they are current, closed, and archived properly.
• Keeping accurate records of files sent to off-site storage.

Financial Risk Management

• Preparing bills as required.
• Handling AML documentation and obtaining client documentation promptly.
• Conducting conflict searches and correctly identifying work types.

Skills and Experience

• GCSE grade C (or equivalent) in Mathematics and English.
• Previous secretarial experience in a law firm.

Additional Information

The standard working hours are 9.30am – 5.30pm. Flexibility and willingness to work beyond regular hours are essential, depending on client demands.

Farrer & Co operates an agile working framework, requiring at least 40% of working hours in the office, with potential for more depending on circumstances.

Farrer & Co is an equal opportunity employer, welcoming candidates from all backgrounds. If you need adjustments during the interview or application process, please inform the recruitment team.

Pre-employment screening includes criminal history and credit checks for successful candidates.