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Office Coordinator

Publicis Media

London

On-site

GBP 25,000 - 35,000

Full time

Yesterday

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Job summary

Publicis Media is seeking an enthusiastic Office Coordinator to manage daily office operations in London. The ideal candidate will be organized, proactive, and a team player, responsible for ensuring a functional and welcoming office environment. This entry-level role involves supporting HR and senior leadership with various administrative tasks.

Qualifications

At least 12 months experience in a similar role.
Positive, can-do attitude with a keen desire to learn.
Excellent work ethic and ability to work in a fast-paced environment.

Responsibilities

Overseeing day-to-day office operations including supplies and guest coordination.
Supporting HR with new starter logistics and managing office access.
Coordinating internal and external events.

Skills

Interpersonal skills

Time management

Organizational skills

Communication skills

Microsoft Office

Publicis Groupe is one of the world’s largest communications holding companies, present in over 110 countries and employing about 100,000 professionals.. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.

Job Description

The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!

Responsibilities:

Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
Supporting senior leadership team with booking travel, expenses and meetings
Supporting Marketing team with events and adhoc tasks
Distributing and sending post and arranging couriers
Internal and external event coordination including organising company meetings, social and charity events and training sessions
Adding new vendors to the systems and raising POs
Other adhoc administrative duties as assigned

Qualifications

Knowledge, Skills and Abilities

At least 12 months experience in a similar role
Positive, can-do attitude with a keen desire to learn
Excellent interpersonal skills - able to work with people inside and outside the business.
An excellent work ethic and the ability to work in a fast-paced environment
Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
Strong verbal and written communication skills.
Excellent Microsoft Office skills and ability to pick up new systems quickly

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Advertising Services

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