Practice Assistant

Owen Reed; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking a highly motivated Practice Assistant to support the Corporate team. The role involves diary management, client relations, document production, and financial management. Ideal candidates will have essential GCSEs and previous secretarial experience in a law firm.

Qualifications

• Essential GCSEs in Mathematics and English (Grade C or above).
• Previous secretarial experience in a law firm is essential.

Responsibilities

• Effective diary management and processing applications efficiently.
• Providing excellent service to clients and assisting in marketing communications.
• Creating high-quality documents and maintaining file management.

Skills

Organisational Support

Client Relationship

Document Production

IT Skills

Education

GCSEs in Mathematics and English

Tools

Microsoft Office

Job description

Practice Assistant - Corporate
Hybrid: 2 days in the office, 3 days at home

Owen Reed is looking to recruit a highly motivated Practice Assistant to support the Corporate team for a top law firm in London.

We advise on a wide spectrum of contentious and non-contentious corporate matters, with clients including global corporates, private equity funds, AIM listed companies (and Nomads), as well as entrepreneurial owner/managed businesses. While the majority of transactions were in the £10m - £40m range in 2010/11, we also handle smaller deals. Our team possesses extensive expertise, particularly in publishing, radio, hotel and leisure, sovereign wealth funds, partnerships, and healthcare.

Responsibilities of Practice Assistant

Organisational Support

• Effective and proactive diary management, with awareness of Fee Earners' workloads to plan ahead, requiring minimal supervision
• Processing relevant applications, forms, or searches efficiently
• Maintaining good knowledge of all systems and processes used within the Department

Client Relationship and Business Development

• Providing excellent service to internal and external clients in a timely and professional manner, presenting a positive image of the firm at all times
• Serving as a first point of contact for Fee Earners
• Assisting in the delivery of marketing communications and recording all business development meetings in InterAction
• Respecting and maintaining client confidentiality at all times

Document Production

• Creating high-quality typed documents, formatted according to house style, accurately and efficiently
• Utilizing the Document Management System effectively
• Generating new documents from templates, using contact data from InterAction when appropriate
• Proofreading all documents for spelling, grammar, and clarity, and querying wording as needed

IT Skills and Systems

• Maintaining proficiency in core IT applications, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

File Management

• Proactively working with Fee Earners to ensure files are up to date, properly closed, and archived as appropriate
• Keeping accurate records of files sent to off-site storage via Records

Financial and Risk Management

• Preparing bills as required
• Completing AML documentation and obtaining relevant client documentation promptly
• Carrying out conflict searches and correctly identifying work types

Skills and Experience

• GCSEs or equivalent in Mathematics and English (Grade C or above) are essential
• Previous secretarial experience in a law firm is essential