Portal Coordinator

0804 Chubb Fire & Security Ltd; Guide; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Free onsite parking

Cycle to Work Scheme

Employee referral scheme (£1000)

Company Pension Scheme

Life Assurance (4 x Basic Salary)

Employee Scholarship Scheme

Central Benefits Platform discounts

Health & Wellbeing Resources

Bravo Awards

Job summary

Chubb Fire & Security is seeking a Portal Admin Coordinator on a fixed-term contract until 31 December 2027. The role is hybrid, home-based with UK travel, and involves managing tender opportunities, supplier portals and SQ/PQQ submissions, in close collaboration with proposal writers.

You will maintain bid libraries, support the tender lifecycle, and contribute to high-standard submissions. Benefits include a pension, life assurance, cycle-to-work and training opportunities.

Qualifications

• Strong written and verbal communication skills, with good literacy and numeracy.
• Proficient use of MS Office (Word, Excel, PowerPoint).
• Excellent organisation, time management and attention to detail.
• Ability to manage priorities in a fast-paced environment.

Responsibilities

• Identify, download, record and share new tender and procurement opportunities promptly.
• Monitor procurement portals such as Jaggaer, In-Tend, Proactis and Delta.
• Coordinate SQ, PQQ, SSQ, accreditation and supplier registration submissions.
• Maintain accurate bid libraries, templates and documents.
• Monitor PINs, procurement pipelines and contract award notices to identify opportunities.
• Keep tender information up to date.
• Support a consistent, organised tender lifecycle.
• Collaborate with proposal writers to ensure accurate and high-quality submissions.

Skills

Communication skills

MS Office (Word Excel PowerPoint)

Organization & time management

Attention to detail

Team collaboration

Tools

Jaggaer

In-Tend

Proactis

Delta

Job description

Looking for an opportunity within a business that offer a genuine ‘people first’ culture? We’re looking for a highly organised and detail-focused PORTAL ADMIN COORDINATOR to support our Commercial Strategy Team on a FIXED TERM CONTRACT UNTIL DEC 31st 2027. You’ll help manage tender opportunities, supplier portals and SQ/PQQ submissions, ensuring information is accurate, well-presented and submitted efficiently. Working closely with our proposal writers, you’ll take ownership of key coordination and administrative tasks so the team can focus on developing high-quality, strategic bids. This is a hybrid role mainly home based but with occasional travel within the UK.

What we can offer:

• SALARY: Up to £26,000 per annum (DOE)
• 25 days holiday, plus bank holidays
• Free Onsite Parking
• Cycle to Work Scheme
• Employee Referral Scheme (£1000)
• Company Pension Scheme
• Life Assurance (4 x Basic Salary)
• Employee Scholarship Scheme
• A Central Benefits Platform offering a wide variety discounts
• Health & Wellbeing Resources
• Bravo Awards: Recognising outstanding contributions from all employees and encourage excellence

What you will be doing as a Portal Admin Coordinator:

• Identify, download, record and share new tender and procurement opportunities promptly.
• Monitor procurement portals such as Jaggaer, In-Tend, Proactis and Delta.
• Coordinate SQ, PQQ, SSQ, accreditation and supplier registration submissions.
• Maintain accurate, accessible bid libraries, templates and supporting documents.
• Monitor Prior Information Notices (PINs), procurement pipelines and contract award notices to help identify future opportunities.
• Keep tender and opportunity information up to date.
• Support a consistent, organised and efficient approach throughout the tender lifecycle.
• Work with proposal writers to help ensure submissions are accurate, professional and presented to a high standard.

What we would like you to bring:

• Strong written and verbal communication skills, with good literacy and numeracy.
• Confidence using Microsoft Office, particularly Word, Excel and PowerPoint.
• Excellent organisation, time management and attention to detail.
• The ability to manage priorities and work effectively in a fast-paced environment.
• A proactive approach, with the confidence to use your initiative and contribute as part of a team.
• A customer-focused mindset and a commitment to providing a high level of service to internal and external customers.
• Flexibility, reliability and the ability to explain information clearly.

This is an exciting opportunity to work on high-profile opportunities, collaborate with teams across the business, and play a key role in securing future growth. You'll join a supportive team where your contribution has a direct impact on business success.

About Us & Our Culture

Chubb Fire & Security have been protecting people and assets worldwide for more than 200 years. Providing essential and innovative security systems, equipment and services, from digital CCTV surveillance and intruder alarms to fire detection and suppression systems. Our customers range from local independent businesses to many of the FTSE 100 companies, and our Chubb family is extensive too, with a dynamic team of over 13,000 employees globally - Together we do great things! Our commitment to our people is to continually develop and innovate so that we grow together as your career unfolds. As part of the global APi Group, we join a family of organisations where leadership, and leadership development is our most powerful strategic advantage and the best way to invest in our people.

Please note you must have the right to work in the UK as we do not offer Visa Sponsorship.

Additional Information About Us, Our Culture & What We Can Offer You

Established over 200 years ago, Chubb Fire & Security are a global business driven by keeping people and the world safe. We provide essential systems, equipment and services, from digital CCTV surveillance and intruder alarms, to fire detection and suppression systems. Offering a full range of innovative products and services to a broad range of customers, from local independent business, to many of the FTSE 100 companies. We believe we offer a unique working culture, where you are as important to us as our customers, and we want you to feel that everyday. We are proud to offer extensive training to all of our new Advisors, fully supporting, and enabling you to thrive in your new role and beyond, with ongoing career development opportunities throughout your career journey with us.

When you join Chubb, you join a business that has been providing fire safety and security solutions and services for more than 200 years. This heritage inspires us to be innovative; we’ve become experts at adapting to new technologies and now work for organisations of all sizes and sectors around the world. We do this without ever losing our human touch. Our localised, personal service is delivered through an expansive global network that includes 12,000+ experts, each one focused on protecting, securing and optimising facilities and operations.