PMO Support (Document Control)

Pontoon; Warwick; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Pontoon is seeking a PMO Support (Document Control) in Warwick on a 6-month contract. The role focuses on document control, data management, and information governance to keep project records audit-ready and well organized.

You will support PMO administration, maintain document repositories with proper version control, and assist in reporting and dashboards. Hybrid working from Warwick, with access to Microsoft 365 tools and SharePoint.

Qualifications

• Experience in PMO, project administration, document control, or technical support roles.
• Strong understanding of document control processes and version management.
• Proficiency in Microsoft Office, particularly CoPilot and SharePoint.
• Excellent organisational skills and meticulous attention to detail.
• Experience on large infrastructure or transformation programmes.

Responsibilities

• PMO administration, coordinating meetings, and minute-taking.
• Maintain RAID log, data registers, and programme reporting inputs.
• Document control: filing, versioning, metadata, and archiving.
• Stakeholder and supplier liaison on document submission and information management.
• Support data assets such as schedules, reports, and dashboards; perform basic data quality checks.

Skills

PMO Administration

Document Control

Information Governance

SharePoint

Microsoft Office

CoPilot AI

Data Quality

Dashboards

Stakeholder Management

Tools

Microsoft CoPilot

SharePoint

Job description

PMO Support (Document Control)

6 Month Contract

Warwick/ Midlands/ Hybrid

Reports To: Head of Project Management Office & Project Controls

Role Purpose: As a PMO Support (Document Control), the successful candidate will provide essential administrative and technical support, focusing on document control, data management, and information governance. This position plays a key role in maintaining structured project records and ensuring that all documentation is consistent, traceable, and audit-ready.

Key Responsibilities:

• Project Management Office Administration

  Provide day-to-day administrative support, including coordinating meetings and taking minutes using Microsoft CoPilot.

  Track actions, decisions, and changes through existing digital tools.

  Maintain the programme RAID Log and data registers (Risks, Issues, Assumptions, Dependencies, Change).

  Ensure accurate and timely inputs for programme reporting.

• Document Control and Information Management

  Maintain project document repositories with a focus on correct filing, version control, and status identification.

  Ensure consistent naming conventions and document metadata.

  Manage controlled issuance and archiving of documents.

  Support audits and assurance activities by ensuring records are complete and retrievable.

• Data and Information Support

  Maintain key PMO data assets such as schedules, reports, and dashboards.

  Perform basic data quality checks to identify inconsistencies and elevate issues as needed.

• Stakeholder and Supply Chain Support

  Serve as a point of contact for project teams and suppliers regarding document submission and information management processes.

  Assist in onboarding and offboarding activities related to systems access and information handling.

Essential Skills and Experience:

• Proven experience in a PMO, project administration, document control, or technical support role.
• Strong understanding of document control processes and version management, particularly with protectively marked information.
• Proficiency in Microsoft Office, particularly AI/CoPilot and SharePoint.
• Excellent organisational skills and meticulous attention to detail.
• Experience on large infrastructure or transformation programmes.
• Experience in supporting reporting and dashboards, as well as knowledge of Common Data Environment platforms.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.