PMO Administrator

First Recruitment Group; Gloucester; On-site; GBP 30,000 - 42,000; Full time

Job summary

First Recruitment Group is recruiting a DV Cleared PMO Administrator for a 6-month contract based at Gloucester. You will support a government-facing programme with stakeholder engagement and project support duties.

Responsibilities include organising cross‑agency meetings, diary management for senior stakeholders, maintaining project records and service catalogue content, and assisting with P3M and communications. DV clearance and strong admin skills are essential.

Qualifications

• DV clearance is essential.
• Experience in PMO, Project Support or Business Support.
• Knowledge of Business Change, P3M and project support methodologies.
• Experience coordinating meetings, managing diaries and supporting senior stakeholders.
• Strong administrative, organisational and record management skills.
• Experience producing, formatting and maintaining professional documentation.

Responsibilities

• Support the delivery of project and PMO activities across a stakeholder-facing environment.
• Organise and coordinate cross-agency meetings and associated administration.
• Provide diary management support for the Relationship Management team.
• Maintain accurate records of meetings, actions and decisions.
• Ensure meeting minutes are stored and managed per procedures.
• Provide guidance on data storage and record-keeping practices.
• Update and maintain the content and formatting of the Service Catalogue.
• Distribute approved Service Catalogue documentation to customer agencies.
• Support business change initiatives and communications activities.
• Assist with programme, project and portfolio management (P3M) support functions.
• Contribute to smooth operation of stakeholder engagement activities.
• Support management and tracking of project information and documentation.

Skills

DV Clearance

PMO Admin

Stakeholder management

Diary management

Documentation

SAP

ERP/MRP2

Microsoft Office

Tools

SAP

ERP/MRP2

Microsoft Office

Job description

Join a high-profile government-focused programme where your organisation, stakeholder management and project support expertise will help drive critical operational delivery.

Our Client has a requirement for a DV Cleared PMO Administrator, who will be required to work on a contract basis in Gloucester.

Role Purpose:

• Support a busy client relationship management team responsible for stakeholder engagement across multiple government, law enforcement and industry organisations.
• Provide project and administrative support to ensure effective programme and stakeholder management activities.
• Coordinate meetings, maintain records and support information management processes.
• Assist with business change, project support and communications activities.
• Ensure key project and service documentation is maintained, updated and distributed appropriately.

Job Role Responsibilities:

• Support the delivery of project and PMO activities across a busy stakeholder-facing environment.
• Organise and coordinate cross-agency meetings and associated administration.
• Provide diary management support for the Relationship Management team.
• Maintain accurate records of meetings, actions and decisions.
• Ensure meeting minutes are appropriately stored and managed in line with team procedures.
• Provide guidance and support regarding data storage and record-keeping practices.
• Update and maintain the content and formatting of the Service Catalogue.
• Distribute approved Service Catalogue documentation to customer agencies.
• Support business change initiatives and communications activities.
• Assist with programme, project and portfolio management (P3M) support functions.
• Contribute to the smooth operation of stakeholder engagement activities.
• Support the management and tracking of project information and documentation.

Experience / Skills / Knowledge / Qualifications:

• Current DV (Developed Vetting) Clearance is essential.
• Experience within a PMO, Project Support, Project Administration or Business Support environment.
• Knowledge of Business Change, P3M and project support methodologies.
• Experience coordinating meetings, managing diaries and supporting senior stakeholders.
• Strong administrative, organisational and record management skills.
• Experience producing, formatting and maintaining professional documentation.
• Experience using SAP.
• Good understanding of ERP and MRP2 systems.
• Strong communication and stakeholder engagement skills.
• Ability to manage multiple priorities within a fast-paced environment.
• Experience maintaining project records, documentation and meeting minutes.
• SFIA Level 3-4 experience, typically up to 6 years' relevant experience.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

Additional Information:

• Full-time role, 37.5 hours per week.
• 100% site-based in Gloucester.
• Occasional travel to client sites may be required, although this is not mandatory.

Benefits:

• Long-term 6-month contract opportunity.
• Opportunity to support high-profile government and stakeholder programmes.
• Exposure to complex project, programme and stakeholder management activities.
• Collaborative and professional working environment.
• Immediate project impact within a busy delivery team.

Company Information
At First Recruitment Group we understand just how important it is to sec