Plastics Rota Coordinator

QVH; East Grinstead; Remote; GBP 28,000 - 31,000; Part time

Job summary

Queen Victoria Hospital in East Grinstead is recruiting for a Part-time Rotas Administrator to join the plastic surgery rota management team. The role supports the production of compliant staff rotas, ensuring theatres and clinics are fully staffed and issues are resolved promptly.

You will be the first point of contact for rota queries, work 30 hours weekly (ideal over four days: Mon, Tue, Thu, Fri with Wed off, open to discussion), and pro rata salary £28,392 to £31,157 per year.

Qualifications

• NVQ/Diploma Level 3 in a relevant subject or demonstrate knowledge through practical experience.
• QCF Level 3 in Business Administration.

Responsibilities

• Produce compliant rotas for the Plastic Surgery Department.
• Ensure smooth running of the clinical rota system and staffing gaps are covered or escalated.
• Build rotas and ensure theatres and clinics are fully staffed.
• Advise plastics team and wider hospital of rota changes or alterations.
• Be the first point of contact for rota queries and resolve or escalate issues.

Skills

Organisational

Communication

Teamwork

Education

NVQ/Diploma Level 3

QCF Level 3 - Business Admin

Job description

Main area PLASTIC SURGERY Grade NHS AfC: Band 4 Contract Permanent Hours Part time - 30 hours per week (30 hours, ideally worked over 4 days: Monday, Tuesday, Thursday and Friday with Wednesday as a regular day off (open to discussion)) Job ref 276-8342508-AfC

Site Queen Victoria Hospital Town East Grinstead Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing 19/11/2026 23:59

Job overview

An exciting opportunity has come up to join the prestigious plastic surgery department at Queen Victoria Hospital within the rota management team. This is a busy and rewarding role which supports the management of our medical workforce rotas. We are looking for a candidate who is passionate about administration with strong organisational and problem solving skills.

Main duties of the job

The post holder will be responsible for the production of compliant rotas for the Plastic surgery Department. Ensuring the smooth running of all aspects of the clinical rota system supporting the manager and working together closely on a daily basis.

Responsible for building rotas and ensuring all service commitments (theatres and clinics) are fully staffed, with any staffing gaps covered or escalated in a timely manner.

Responsible for advising the plastics team and the wider hospital of any changes or alterations to the rota.

To be one of the first points of contact to support all clinical staff with rota queries, and act to resolve or elevate issues as appropriate.

See job specification for full roles / responsibilities.

Working for our organisation

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Detailed job description and main responsibilities

Please see attached job description document for a complete list of roles and responsibilities and the person specification

Qualifications

• NVQ/Diploma Level 3 in a relevant subject or able to demonstrate knowledge within this field through practical experience
• QCF level 3 in Business Administration

Experience

• Experience in administrative roles
• Experience in problem solving and using initiative to resolve non-routine issues
• NHS experience
• E-rostering / other rota system experience

Skills

• Organisational skills for complex rotas / systems
• Communication skills / Team working and interpersonal skills

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.