Assistant Rota Coordinator

University Hospitals Dorset NHS Foundation Trust; Bournemouth; On-site; GBP 29,000 - 36,000; Full time

Job summary

University Hospitals Dorset NHS Foundation Trust in Bournemouth is seeking an Assistant Rota Coordinator (Band 4) for a 9-month acting-up opportunity within the Surgical Care Group. The role focuses on rota administration, workforce planning and medical staffing across a busy surgical department.

You will join a dedicated Rota Coordination Team, supporting resident doctor rotas, leave processes, and safe staffing arrangements while collaborating with Service Managers and clinical colleagues to

Qualifications

• Management/Leadership qualification to degree level or equivalent knowledge and experience of administrative duties in an NHS environment.
• Expertise acquired through training and relevant experience in implementing administrative and organisational policies and procedures.

Responsibilities

• Support rota development and administration for a busy surgical department.
• Coordinate leave processes and workforce planning to ensure safe staffing.
• Assist in delivering medical staffing services in collaboration with Service Managers and clinical teams.

Skills

Leadership

Administrative duties

Planning

Communication

Education

Degree level qualification

Tools

NHS administrative procedures

Job description

University Hospitals Dorset NHS Foundation Trust

Assistant Rota Coordinator

The closing date is 17 November 2026

9-Month Acting Up Opportunity - Assistant Rota Coordinator (Band 4)

We are looking for a dynamic and motivated individual to undertake a 9-month acting-up opportunity as an Assistant Rota Coordinator within the Surgical Care Group.

To be successful in this role, you will need excellent organisational and communication skills, with the ability to plan, coordinate and deliver rota administration across a busy surgical department. You will work alongside a well-established Rota Coordination Team consisting of Rota Coordinators and Administrators, supporting the management of resident doctor rotas, leave processes, workforce planning and safe staffing arrangements.

The role will involve working closely with Service Managers, Theatre Teams, the Directorate Manager and Clinical Colleagues to ensure the effective delivery of medical staffing services.

This is an excellent development opportunity for an individual looking to gain experience at Band 4 level and further develop their knowledge of rota coordination, workforce planning and medical staffing within a complex acute healthcare environment.

Interview date - 23rd of November 2026

Please note we are unable to offer sponsorship for this role.

For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust's Secondment Policy. Please speak with your line manager before applying.

Main duties of the job

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

In some cases this means that a services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person Specification

Qualifications

• Management/Leadership qualification to degree level or equivalent knowledge and experience of administrative duties in an NHS environment.
• Expertise acquired through training and relevant experience in implementing administrative and organisational policies and procedures.

Experience

• Significant administration and clerical experience
• Demonstrable experience in rota development and administration to a high level
• Experience in an administration/HR function such as bookings, rotas, leave planning or waiting list management
• Experience of delivering and leading change to meet service need

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Dorset NHS Foundation Trust