Plastics Rota Coordinator

Queen Victoria Hospital NHS Foundation Trust; East Grinstead; On-site; GBP 28,000 - 31,000; Full time

Job summary

Queen Victoria Hospital NHS Foundation Trust in East Grinstead is seeking an administrator to join the plastic surgery rota management team. The post focuses on producing compliant rotas, ensuring theatres and clinics are staffed, and supporting daily rota operations for the clinical team.

You will be the first point of contact for rota queries, help resolve issues, and work closely with the plastics team and wider hospital to implement changes in a timely manner.

Qualifications

• NVQ/Diploma Level 3 in a relevant subject or demonstrate knowledge via practical experience
• QCF Level 3 in Business Administration
• Experience in administrative roles within NHS environments
• Experience with e-rostering or other rota systems

Responsibilities

• Produce compliant rotas for the Plastic Surgery Department.
• Ensure staffing of theatres and clinics and cover gaps promptly.
• Advise the plastics team and hospital of rota changes.
• Serve as a first point of contact for rota queries and escalate issues as needed.

Skills

Organisational skills

Communication skills

Teamwork & interpersonal skills

Education

NVQ/Diploma Level 3

QCF Level 3 in Business Administration

Job description

An exciting opportunity has come up to join the prestigious plastic surgery department at Queen Victoria Hospital within the rota management team. This is a busy and rewarding role which supports the management of our medical workforce rotas. We are looking for a candidate who is passionate about administration with strong organisational and problem solving skills.

Main duties of the job

The post holder will be responsible for the production of compliant rotas for the Plastic surgery Department. Ensuring the smooth running of all aspects of the clinical rota system supporting the manager and working together closely on a daily basis.

Responsible for building rotas and ensuring all service commitments (theatres and clinics) are fully staffed, with any staffing gaps covered or escalated in a timely manner.

Responsible for advising the plastics team and the wider hospital of any changes or alterations to the rota.

To be one of the first points of contact to support all clinical staff with rota queries, and act to resolve or escalate issues as appropriate.

See job specification for full roles / responsibilities.

About us

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Job responsibilities

Please see attached job description document for a complete list of roles and responsibilities and the person specification

Person Specification

Qualifications

• NVQ/Diploma Level 3 in a relevant subject or able to demonstrate knowledge within this field through practical experience
• QCF level 3 in Business Administration

Experience

• Experience in administrative roles
• Experience in problem solving and using initiative to resolve non-routine issues
• NHS experience
• E-rostering / other rota system experience

Skills

• Organisational skills for complex rotas / systems
• Communication skills / Team working and interpersonal skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,392 to £31,157 a yearper annum pro rata