Plant Service & Compliance Coordinator

Flannery Plant Hire (Oval) Ltd.; Wembley; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

24 days annual leave + bank holidays

Training programs and workshops

Confidential support services

Safety and Eco-friendly environment

Access to latest plant & machinery

Recognition programs

Job summary

Flannery Plant Hire is seeking a highly organised Service Administrator to support the service department, coordinating plant maintenance, repairs and compliance, and maintaining accurate service records. You will work with engineers, depot staff, and customers to deliver top-quality administrative support.

The role requires strong organisational and communication skills, IT proficiency, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous admin role in plant hire or construction preferred.
• Strong organisational skills and time management.
• Excellent written and verbal communication.
• Proficient with MS Office and service management systems.

Responsibilities

• Provide administrative support to Service and Workshop teams to ensure efficient day-to-day operations.
• Schedule and record routine maintenance, inspections, and repairs for all plant and equipment.
• Act as the first point of contact for internal and external service enquiries.
• Maintain and update service records, job sheets, and compliance documents.
• Liaise with engineers to ensure job completion and accurate reporting.
• Track service schedules and issue reminders for planned maintenance.
• Process purchase orders, invoices, and warranty claims.
• Maintain accurate records of equipment service histories, compliance certificates, and parts usage.
• Ensure all plant and equipment remains compliant with safety and regulatory standards.
• Support depot operations with general administrative tasks as required

Skills

Administrative experience

Organisational skills

Communication skills

IT literacy: MS Office

Service management systems

Multitasking

Problem solving

Job description

Flannery Plant Hire is seeking a highly organised Service Administrator to support the service department, coordinating plant maintenance, repairs and compliance, and maintaining accurate service records. You will work with engineers, depot staff, and customers to deliver top-quality administrative support.

The role requires strong organisational and communication skills, IT proficiency, and the ability to manage multiple priorities in a fast-paced environment.