Planning & Defect Administrator

Zenith Group; Altrincham; On-site; GBP 27,000 - 32,000; Full time

Benefits offered by this job

Starting salary

Annual leave

Birthday off

Onsite parking

Pension

Zenith GP

Casual dress

Strong team

Job summary

Zenith is the UK's leading independent leasing, fleet management and vehicle outsourcing business. Zenith is seeking a Planning & Defect Administrator to coordinate the maintenance and servicing plans for our nationwide fleet and ensure statutory compliance.

You will document work in our in-house systems and manage customer and contractor interactions. Shift options are 07:00-16:00 or 07:30-16:30, Monday to Friday.

Responsibilities

• Coordinate maintenance and servicing plans for the fleet to minimise downtime.
• Document work in our in-house fleet systems accurately and professionally.
• Ensure statutory compliance and liaise with customers/contractors/government agencies.
• Manage the recharge process in line with customer requirements.
• Develop professional relationships with customers.
• Plan and organise workload to meet deadlines.

Job description

Zenith is the UK's leading independent leasing, fleet management and vehicle outsourcing business and we are growing!

Are you looking for a career with an employer who values their team? One who has a supportive network of colleagues? One that's just been awarded Leasing Company of the Year 2026? Then you're in the right place!

We have great opportunities for Planning & Defect Administrators to join Zenith.

Our Planning & Defect Administrators coordinate the comprehensive maintenance and servicing plans for our managed fleet of trailers and vehicles, including preventative maintenance, scheduled servicing, MOT, LOLER and all other legislative requirements. This team is pivotal in delivering excellent customer service to our ever-expanding client base nationwide. Planning and organisation underpin everything we do to enable us to meet deadlines and managing your own time and workload.

We are looking for candidates that can work either 07:00 -16:00 or 07:30 - 16:30 Monday - Friday.

Key Responsibilities:

• Utilise all network resources to deliver the most cost-effective method of scheduled & unscheduled bookings to minimise fleet downtime.
• Using our inhouse fleet systems, ensure all work is documented and controlled in a professional and accurate manner.
• Work within the planning team to ensure statutory compliance
• Liaise with customers and external contractors / government agencies to ensure full O Licence compliance.
• Manage the recharge process in line with customer requirements
• Develop professional relationships with customers

The benefits:

• Starting salary of £29,525
• 24 days annual leave plus Bank Holidays
• You get your birthday off!
• Free onsite parking
• Excellent Pension
• Access to our Zenith GP
• Casual dress when in the office
• A cracking team!

We want to positively encourage differences in Zenith and believe it is critical to our success as a company. Zenith is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.