Philanthropy & Development Assistant — Donor Engagement

RCSEd International; City of Edinburgh; Hybrid; GBP 22,000 - 27,000; Full time

Benefits offered by this job

42 days annual leave

Flexible working

Enhanced employer pension contribution

Discounts at Ten Hill Place Hotel

Discounts at 1505 Café

Free entry to Surgeons’ Hall Museums

Job summary

The Royal College of Surgeons of Edinburgh is seeking a proactive Philanthropy and Development Assistant to support fundraising activities, donor stewardship and development projects.

Based in Edinburgh with hybrid working, you will work with the Philanthropy Manager and team to manage CRM (Beacon), draft communications, assist with campaigns and reporting, and help coordinate governance and awards processes.

Qualifications

• Educated to A-Level or equivalent level.
• Experience in an administrative or support role.
• Proficient in Microsoft Office applications.
• Interest in philanthropy, fundraising or the charitable sector would be advantageous.

Responsibilities

• Provide comprehensive administrative support to the Development team, ensuring efficient delivery of fundraising, donor stewardship, and funding programme activities and events.
• Draft and coordinate donor communications, including thank you letters and other stewardship correspondence.
• Maintain and update the CRM system (Beacon), including creating donor and prospect records, inputting financial and donation data, onboarding historic information, and ensuring data accuracy and compliance.
• Support financial administration processes, including invoice creation and assisting with donation tracking and reporting.
• Coordinate team operations, including meeting scheduling and agenda preparation, and recording accurate minutes.
• Support fundraising campaigns through copywriting and preparation of appeal and website content.
• Undertake desktop research to identify potential funders aligned with College priorities.
• Liaise with the Communications team to coordinate donor and sponsorship communications and website content.
• Collate departmental marketing and communications content, working with internal stakeholders and progressively taking ownership of coordination processes.
• Support governance processes through preparation of committee papers, minute and action tracking, and timely submission of documentation for approval.
• Coordinate post-award processes, including issuing awardee and unsuccessful applicant communications, collating awardee reports, and supporting committee review requirements.
• Support recognition and stewardship activities, including coordinating medal engraving, certificate production, and maintaining accurate records of awards and recipients.
• Manage development team email inboxes, triaging and prioritising incoming queries and ensuring timely responses or appropriate escalation.
• Provide general administrative support and undertake additional duties as required by the Head of Development.

Skills

Organised

Communication

Interpersonal skills

Microsoft Office

Administrative experience

Teamwork

Education

A-Level or equivalent

HNC or equivalent

Tools

Beacon CRM

Job description

The Royal College of Surgeons of Edinburgh is seeking a proactive Philanthropy and Development Assistant to support fundraising activities, donor stewardship and development projects.

Based in Edinburgh with hybrid working, you will work with the Philanthropy Manager and team to manage CRM (Beacon), draft communications, assist with campaigns and reporting, and help coordinate governance and awards processes.