Personal Medical Secretary - Haematology

The Methodist Church in Britain; Knowsley; On-site; GBP 17,000 - 21,000; Part time

Job summary

Mersey and West Lancashire Teaching Hospitals NHS Trust is seeking a Personal Medical Secretary to join the Pathology team, supporting Haematology and Transfusion and the Pathology management group. The post is permanent, 22.5 hours per week, with Agenda for Change terms and potential changes to the job description.

You will provide a comprehensive admin service to consultant haematologists, organise workloads, and act as the first point of contact for communications while maintaining strict

Qualifications

• RSA/OCR III typing or equivalent.
• Work processing and audio-typing skills.
• Knowledge of medical terminology.
• Excellent IT skills with Microsoft Office products.

Responsibilities

• Provide a comprehensive administrative service to the consultant haematologists, the Haematology/Transfusion team and the Pathology management team.
• Support the Pathology Quality Manager, Nurse Specialists, directorate and departmental committees and some Trust-wide committees.
• Organise the consultants' workloads.
• Act as first point of contact for all forms of communication.
• Manage own workload and coordinate activities with other team secretaries to ensure an efficient service.
• Use initiative to make a direct, positive contribution to organising the work.
• Maintain confidentiality at all times.

Skills

Typing RSA/OCR III

Medical terminology

Communication skills

Independent worker

Tools

Microsoft Office

Job description

Personal medical secretary post in Pathology, supporting the Haematology and Transfusion team and the Pathology management team at Mersey and West Lancashire Teaching Hospitals NHS Trust. The core of the work is an administrative service for the consultant haematologists, organising their workloads and acting as first point of contact for all communication. The post is permanent at 22.5 hours a week and involves coordinating with other team secretaries to keep the service efficient. Typing qualifications and medical terminology knowledge are essential, and the job description is under Agenda for Change review and may change.

What the job involves

• Provide a comprehensive administrative service to the consultant haematologists, the Haematology/Transfusion team and the Pathology management team
• Support the Pathology Quality Manager, Nurse Specialists, directorate and departmental committees and some Trust-wide committees
• Organise the consultants' workloads
• Act as first point of contact for all forms of communication
• Manage own workload and coordinate activities with other team secretaries to ensure an efficient service
• Use initiative to make a direct, positive contribution to organising the work
• Maintain confidentiality at all times

Qualifications

• RSA/OCR III typing or equivalent
• Work processing and audio-typing skills
• Knowledge of medical terminology

Experience

• Excellent IT skills, with knowledge or experience of Microsoft Office products

Skills & knowledge

• Self-motivated and able to work with limited supervision
• Ability to manage difficult or sensitive situations
• Use own initiative and manage and prioritise own workload
• Excellent communication skills
• Accurately maintain computerised and manual filing and documentation systems
• Ability to work as part of a team

Other

• Able to work the hours and duties required by the post
• Able to adopt a flexible approach when required
• Excellent interpersonal skills and ability to build and maintain good working relationships within a team
• Comply with Trust policies and procedures
• Understanding of the confidential nature of the role and awareness of the Data Protection Act
• Ability to withstand pressures of work

Nice to have

• AMSPAR or equivalent experience
• Shorthand or speed writing skills
• 2 years' experience as a medical secretary
• Previous experience within the NHS
• Knowledge of hospital IT systems