Personal/ Executive Assistant

TipTopJob; London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A boutique hospitality group in London seeks a Personal/Executive Assistant to support three directors. The ideal candidate will have over 4 years of experience managing complex diaries, travel arrangements, and personal matters, ensuring seamless office operations in a dynamic environment.

Qualifications

• 4+ years experience as PA or EA supporting multiple senior leaders.
• Exceptional organisation and time management skills.
• Calm under pressure and confident handling multiple projects.

Responsibilities

• Proactive diary and inbox management for three busy Directors.
• Planning and booking complex travel arrangements.
• Providing high-level personal assistance to one Director.

Skills

Organisation

Time Management

Discretion

Attention to Detail

Proactivity

Tech-Savvy

Tools

Microsoft Office

Google Workspace

Job description

London

Up to A GBP 55,000

We are thrilled to partner with a boutique hospitality group that celebrates British heritage and champions local, seasonal produce across their venues. Our client is looking for a Personal/Executive Assistant to support all three directors, as the company is growing and times are busier than ever.

The Individual

You will have 4+ years of experience as a personal or executive assistant with a proven track record of supporting multiple senior leaders. You will have experience working on personal matters such as errands, travel, family arrangements, in addition to managing complex inboxes, acting as a gatekeeper, and diary management.

Responsibilities

• Proactive diary and inbox management for three busy Directors, ensuring seamless coordination
• Planning and booking complex travel arrangements, including international and last-minute trips
• Providing high-level personal assistance to one Director, from errands and appointments to ad hoc admin
• Liaising with suppliers and managing invoices, contracts, and general administrative tasks
• Supporting the smooth day-to-day running of the office; this is a fully office-based role, Monday to Friday

Requirements

• Minimum of 4 years experience as PA or EA supporting multiple senior leaders
• Exceptional organisation and time management skills
• Calm under pressure and confident handling multiple projects at once
• Discreet, trustworthy with strong attention to detail
• Willing to get involved and be proactive with tasks, even if outside the typical PA remit
• Tech-savvy, with confidence using tools like Microsoft Office, Google Workspace, and booking platforms