Executive Assistant (English, Russian) in London (UK)

TN United Kingdom; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

A leading tech start-up in London is seeking a fluent Russian/English-speaking Executive Assistant. This role involves providing high-level administrative support, managing data, and coordinating meetings in a fast-paced environment. The ideal candidate will have over 7 years of experience and exceptional organizational skills.

Benefits

Paid time off

23 working days paid holiday

Up to 8 statutory bank holidays

Qualifications

• 7+ years of experience in a senior administrative support role.
• Fluent in Russian and English.
• Ability to work independently and under pressure.

Responsibilities

• Manage data entry and maintain databases.
• Schedule and coordinate Zoom meetings.
• Prepare and format documents and presentations.

Skills

Communication

Time Management

Multitasking

Interpersonal Skills

Detail-oriented

Tools

Google Workspace

Office 365

Zoom

Jira

Slack

Notion

Job description

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Executive Assistant (English, Russian) in London (UK), London

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Client:

Mevelin AG

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

fe37a43aceaf

Job Views:

4

Posted:

23.05.2025

Expiry Date:

07.07.2025

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Job Description:

For our client, a UHNW family based in London with residences across Europe and the Middle East, we are looking for an:

Executive Assistant (English, Russian) in London (UK)

This is a fantastic opportunity for a fluent Russian/English-speaking Executive Assistant to join a fast-growing tech start-up based in the heart of London. You will be sharp, quick, and efficient, with the ability to communicate effectively at all levels and navigate your way within a fast-paced, fast-growing work environment. The role is London office-based, but the client will consider relocating the right candidate.

Tasks

• Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets.
• Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
• Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided.
• Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed.
• Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
• Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
• Analytics Support: Assist in compiling and analysing data for business reports and presentations.
• Document Translation: Translate documents as needed.
• Minute Preparation: Assist in taking and preparing meeting minutes.
• Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion).
• Letter Preparation: Compose and prepare business correspondence and letters as required.
• Calendar Analytics: Assist in populating calendar and provide analytical support related to calendar management.

Requirements

• 7+ years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners, HNWI or CEO.
• Team player attitude with excellent communication skills and a positive outlook, who cares deeply about helping others succeed.
• Fluent Russian and English are a must.
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion.
• Ability to multitask with ease and prioritise work as needed.
• Highly organised with excellent time management skills.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Ability to work independently and under the pressure of deadlines.
• Solution-driven and detail-focused.
• Competitive compensation level will be negotiated with the finalist.
• Paid time off, including vacation/sick leave.
• You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays.