Executive Personal Assistant - Permanent - Hybrid HR & Facilities · London, United Kingdom

Sage Publishing; London; Hybrid; GBP 49,000 - 51,000; Full time

Job summary

Sage Publishing is seeking an Executive Business Partner to support senior leaders in People & Culture, Global Talent, and Internal Communications. This hybrid role involves managing complex schedules, facilitating communication, and driving operational goals in a dynamic environment. The ideal candidate will be proactive, adaptable, and passionate about fostering an inclusive workplace.

Benefits

25 days holiday

Medical insurance

Life assurance

Income protection

Pension scheme

Employee Assistance programme

Home working allowance

Access to Company loans

Hybrid working arrangements

Textbook allowance

Qualifications

• Skilled in assisting multiple senior level stakeholders.
• Proactive in communication and task completion.
• Curious and adaptable, focused on efficiency.

Responsibilities

• Lead on diary management activities across time zones.
• Prepare agendas, minutes, and action points.
• Arrange travel and manage invoicing.

Skills

Diary Management

Stakeholder Communication

Proactive Communication

Adaptability

Project Support

Job description

Executive Business Partner – £49,000 - £51,000– Perm – Hybrid

Join us and be part of a mission-driven, independent publisher. You’ll work with a diverse group of people who share a passion for empowering researchers, educators, and institutions to shape the future.

About Sage:

Sage is a global academic publisher of books, journals, and library resources with a growing range of technologies to enable discovery, access, and engagement. Believing that research and education are critical in shaping society, Sara Miller McCune founded Sage in 1965. Today, we are controlled by a group of trustees charged with maintaining our independence and mission indefinitely.

Our guaranteed independence means we’re free to:

• Do more– supporting an equitable academic future, furthering disciplines that drive social change, and helping social and behavioural science make an impact
• Work together– building lasting relationships, championing diverse perspectives, and co-creating resources to transform teaching and learning

• Think long-term– experimenting, taking risks, and investing in new ideas

Our Team

This role contributes to People & Culture, Global Talent and Internal Communications, driving meaningful impact in a fast-paced, evolving environment. Our teams push boundaries through people, technology, and innovation, collaborating with stakeholders to build bridges to knowledge. By nurturing connections, communication, and ongoing learning, we foster a vibrant, inclusive environment where individuals feel appreciated and empowered to perform at their best.

Could you be our new Executive Business Partner? Are you?

• Skilled in assisting multiple senior level stakeholders and handling complex schedules across different time zones.
• Proactive in your communication, providing updates and ensuring confidence that tasks are completed.
• Curious and courageous, always asking questions to anticipate needs and improve efficiency.
• Passionate about the impact of People & Culture, Global Talent and Internal Communications in helping to craft a dynamic and inclusive environment?
• Adaptable and flexible to support beyond your day-to-day remit.
• Driven to make a meaningful impact, helping leaders achieve their results seamlessly.

Your new role:

The Executive Business Partner – People & Culture supports three senior leaders across our People & Culture, Global Talent and Internal Communications teams in driving strategic and operational goals.

Responsibilities include:

• Lead on diary management activities including scheduling meetings, events, and catering across time zones.
• Prepare and distribute agendas, read-ahead documents, minutes, and action points.
• Arrange national and international travel and accommodation.
• Provide support on invoicing, PO’s and expenses.
• Work closely with Finance and People & Culture to process sensitive material, including payroll, holiday, absence, and invoicing, ensuring confidentiality.
• Assist in driving change initiatives by supporting on projects and following up on actions and progress for timely completion.
• Develop efficient administrative systems, looking for opportunities to implement continuous improvement by automating tasks where possible.
• Support the wider UK People & Culture team, including facilitating inductions for new starters.
• Cultivate strong working relationships across various parts of the business, engaging and collaborating with stakeholders at all levels.

Overview of benefits:

• 25 days holiday excluding bank holidays full-time/pro-rated for part-time roles
• 2 additional ’floating days’ of personal leave, in recognition that each of us has cultural, religious, or family commitments that fall at times when the company is not closed.
• 2 volunteer days (after successful completion of probation)
• Medical insurance (after successful completion of probation)
• Life assurance
• Income protection
• Pension scheme
• Employee Assistance programme
• Home working allowance
• Travel insurance
• Healthy lifestyle reimbursement
• Access to the Company doctor
• Access to Company loans (season ticket loan, rental deposit loan, cycle loan)
• Anniversary trip
• Charitable/Payroll giving
• Access to Sage books and journals
• Tuition scheme and support for pursuing professional qualifications
• Hybrid working arrangements - In office 20% of contracted hours. We work flexibly and most staff can choose to work from home for up to 80% of their contracted hours.
• Textbook allowance
• Book purchases
• Variety of snacks and beverages available in the office

If you have a disability and need any support during the application process, please contact [e-mail]. We will respond to any requests for support in a timely manner.All qualified applicants are encouraged to apply.

A cover letter is important to us but is not essential for your application.Itoffers the hiring manager valuable insights into how your skill set aligns with the role, what unique contributions you can bring to the team and why you are interested in this position.

Closing date for applications: Wednesday 4th June 2025

To ensure we can give each application the attention it deserves, we may consider bringing the closing date forward if we receive a high volume of applications. Therefore, we encourage you to submit your application as soon as possible to ensure it is considered.

Diversity, Equity, and Inclusion

At Sage we are committed to building a diverse and inclusive team that is representative of all sections of society and to sustaining a culture that celebrates difference, encourages authenticity, and creates a deep sense of belonging. We welcome applications from all members of society irrespective of age, disability, sex or gender identity, sexual orientation, colour, race, nationality, ethnic or national origin, religion or belief as creating value through diversity is what makes us strong.As a business and as an organisation with an increasingly agile workforce, we're open to flexible working arrangements where appropriate.