Personal Assistant Trading Floor Support (Japanese speaking)

Capula; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading company in the trading sector seeks a proactive Personal Assistant in London, fluent in Japanese and English. The role includes supporting traders and senior managers by managing complex schedules and communications, with a focus on professionalism and discretion in a fast-paced environment. Candidates should possess strong organisational skills and prior experience in high-level administrative assistance.

Benefits

Private medical insurance

Life assurance

Pension

Corporate gym membership

Employee restaurant with free meals

Qualifications

• Education: Bachelor's degree is highly desirable.
• Experience: Previous experience in high-level administrative roles in professional services or financial environments essential.
• Language: Native Japanese speaker with strong English communication skills.

Responsibilities

• Provide dedicated support to a team of traders and a Partner.
• Organise travel, accommodation, visas, and detailed itineraries.
• Maintain discretion and confidentiality at all times.

Skills

Organisational and multitasking abilities

Attention to detail

Strong interpersonal skills

Proficient in Microsoft Office Suite

Discretion and professionalism

Ability to manage competing priorities

Native Japanese speaker

Strong English communication skills

Education

Bachelors degree

Tools

Microsoft Office Suite

Job description

Social network you want to login/join with:

Personal Assistant Trading Floor Support (Japanese speaking), London

col-narrow-left

Client:

Capula

Location:

London, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

12649a963372

Job Views:

7

Posted:

22.06.2025

Expiry Date:

06.08.2025

col-wide

Job Description:

Capula is seeking a highly organised and proactive Personal Assistant to join our team in London. This role will primarily support a team of traders and one of our Partners, as well as provide broader administrative support to senior managers on the trading floor. The successful candidate must be a native Japanese speaker with strong English communication skills and have experience supporting senior professionals in a dynamic, fast-paced environment.

Key Responsibilities

• Provide dedicated support to a team of traders and a Partner, as well as general support to other senior managers.
• Manage extensive and complex diaries, ensuring effective coordination of schedules.
• Organise travel, accommodation, visas, and detailed itineraries; make adjustments as necessary and liaise with other departments or PAs.
• Process expenses accurately and in a timely manner.
• Coordinate and schedule internal and external meetings, including room bookings and catering.
• Organise attendance at corporate events, including lunches, dinners, and social functions.
• Collate and produce meeting materials and management information packs (e.g., PowerPoint decks) as required.
• Maintain discretion and confidentiality at all times.
• Provide cover for other Assistants and administrative team members during absences.
• Answer incoming calls as part of the administration team, taking and relaying messages as appropriate.
• May be required to act as a floating assistant across various trading teams or provide occasional support on UK bank holidays (ad hoc).

Note that in addition, the employee will conduct other duties as required and in line with business needs.

Requirements

Education and Qualifications

• Bachelors degree is highly desirable

Experience

• Previous experience providing high-level administrative or personal assistance in a professional services or financial environment is essential.

Skills

• Native Japanese speaker with strong English communication skills (verbal and written).
• Exceptional organisational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated discretion, professionalism, and ability to handle sensitive information.
• Self-starter with initiative and a proactive mindset.
• Strong interpersonal skills with a confident and approachable demeanour.
• Comfortable working independently and as part of a team.
• Ability to manage competing priorities and remain calm under pressure.
• Private medical insurance
• Life assurance
• Pension
• Corporate gym membership (and a complimentary wellness space in our London office)
• Employee restaurant with free breakfast, lunch and dinner