Personal Assistant to Strategic Director of Environment

Bradford Council; Bradford; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

RESPECT Allyship Programme

Job summary

Bradford Council is looking for a Personal Assistant to support the Strategic Director of the Department of Environment. You will manage a complex diary, arrange meetings and travel, and handle confidential correspondence and reports.

Working across the Council, elected members and external partners, you will track actions, prepare committee papers and provide high-level administrative support in a 37-hour week.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with integrity.
• Knowledge of diary management, meeting servicing and customer service best practice.

Responsibilities

• Manage the Strategic Director's diary and schedule appointments.
• Organise meetings.
• Prepare and type confidential correspondence, reports and meeting minutes.
• Maintain office systems, including filing and email management.
• Arrange travel and accommodation.
• Act as the primary contact for enquiries, prioritising and redirecting them.
• Track actions from meetings, complaints and correspondence to ensure timely follow-up.
• Coordinate the preparation of reports for committees and senior management meetings.
• Undertake research and projects for the Strategic Director.
• Build working relationships across the Council, with elected members and external partners.

Skills

Organisational skills

Written and verbal communication

Discretion and confidentiality

Diary management

Customer service best practice

Education

GCSE English A-C or equivalent

Tools

MS Office

IT systems

Job description

This is a Personal Assistant post supporting the Strategic Director of the Department of Environment at Bradford Council. The work centres on managing a complex diary, arranging meetings and travel, handling confidential correspondence and reports, and tracking actions from meetings and complaints. The role is the Director's first point of contact and works across the Council, elected members and external partners, on a 37-hour week. Candidates need prior PA or senior admin experience and a GCSE English pass, or equivalent.

What the job involves

• Manage the Strategic Director's diary and schedule appointments
• Organise meetings
• Prepare and type confidential correspondence, reports and meeting minutes
• Maintain office systems, including filing and email management
• Arrange travel and accommodation
• Act as the primary contact for enquiries, prioritising and redirecting them
• Track actions from meetings, complaints and correspondence to ensure timely follow-up
• Coordinate the preparation of reports for committees and senior management meetings
• Undertake research and projects for the Strategic Director
• Build working relationships across the Council, with elected members and external partners

What’s required

Qualifications

• GCSE English at grade A–C or equivalent

Experience

• Proven experience of PA or high-level administrative support

Skills & knowledge

• Strong organisational skills and attention to detail
• Excellent written and verbal communication
• Proficiency in MS Office and other relevant IT systems
• Ability to handle confidential information with integrity
• Knowledge of diary management, meeting servicing and customer service best practice

What’s offered

• Access to the RESPECT Allyship Programme, with added resources and benefits for members