Personal Assistant

Matchtech Group; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid working

International environment

Networking opportunities

Career development

Job summary

Our client in the renewable energy sector seeks a proactive Personal Assistant to Directors of Operations. The role provides administrative, organisational and communication support to two directors, coordinating daily activities and contributing to operational excellence in an international environment.

The position involves diary and inbox management, meeting planning, travel arrangements, procurement support and preparation of reports and presentations in a fast-paced, hybrid workplace.

Qualifications

• Experience supporting senior leaders in an international business environment.
• Strong organisational and coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication across stakeholders at all levels.
• Discretion, confidentiality and proactive service-oriented approach are essential.

Responsibilities

• Manage the secretariat for two Directors of Operations, including diary and inbox management.
• Plan and coordinate internal and external meetings, workshops and events.
• Arrange national and international travel and prepare itineraries.
• Support procurement activities and payment processing.
• Prepare and quality-assure presentations, reports and decision papers.
• Provide coordination support for projects and cross-team initiatives.

Skills

Diary management

Stakeholder communication

Meeting coordination

Travel arrangements

Administrative support

Education

Commercial vocational training

Tools

Microsoft Office

SAP

Job description

Our client, a leading organisation in the renewable energy sector, is seeking a Personal Assistant to Director Operations for a contract opportunity. The role provides comprehensive administrative, organisational and communication support to two Directors of Operations, helping to coordinate daily business activities and contribute to operational excellence across an international environment.

Key Responsibilities:

• Manage the secretariat function for the Directors of Operations, including complex diary management, inbox management and prioritisation of business matters.
• Plan and coordinate internal and external meetings, workshops and events, including virtual and in-person sessions.
• Arrange national and international business travel, prepare itineraries and manage travel expenses and related administration.
• Support procurement activities, including ordering IT equipment and personal protective equipment, processing invoices and assisting with purchasing processes.
• Prepare, coordinate and quality-assure presentations, reports, decision papers and other business documentation.
• Provide administrative and coordination support for smaller projects, including tracking actions, timelines, invoices and payment processes.
• Act as a key point of contact for stakeholders, supporting clear communication and effective collaboration across teams and functions.
• Assist with ad hoc tasks, special assignments and department-led initiatives as required.

Job Requirements:

• Commercial vocational training or an equivalent qualification, supported by experience in personal assistance, executive assistance or administrative support.
• Experience supporting senior leaders within an international business environment.
• Strong administrative, organisational and coordination skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with confidence communicating professionally with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and SAP.
• High attention to detail, sound judgement and the ability to maintain confidentiality.
• A proactive, adaptable and service-oriented approach, with the ability to work independently in a fast-paced environment.
• Strong interpersonal skills and a collaborative working style.

What Our Client Offers:

• An inspiring, diverse and international working environment.
• A modern workplace with flexible working hours and hybrid working options.
• Opportunities for networking, professional growth and career development.
• The opportunity to support large-scale offshore wind projects within the renewable energy sector.

This is an excellent opportunity for an organised and proactive Personal Assistant to contribute to the success of a dynamic Operations function within the renewables industry.