Personal Assistant to Chief Viewer Officer & Director of Brand & Marketing (12 months FTC)

ITV Consumer Limited 2024; City of Westminster; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading media company is seeking a Senior Personal Assistant to support the Chief Viewer Office and Director of Brand & Marketing. This role demands strong organizational skills for managing schedules and office operations. Key responsibilities include extensive diary management, arranging meetings, and supporting senior stakeholders. The ideal candidate will have experience as a PA at the Director level and proficiency in Microsoft Office and Google Workspace. A proactive approach, attention to detail, and ability to manage confidential information are crucial for success. This position offers a competitive salary and a range of benefits.

Benefits

Generous holiday allowance

Annual bonus opportunity

Competitive pension contribution

Wellbeing and volunteering days

Qualifications

• Experience as a PA at Director level with diary management.
• Ability to engage with senior stakeholders confidently.
• Proven experience working autonomously.

Responsibilities

• Manage extensive diaries and arrange meetings.
• Handle client visits and onboarding of new starters.
• Submit expenses and prepare business trip itineraries.

Skills

Diary management

Organizational skills

Proactive communication

Confidential information management

Stakeholder engagement

Tools

Microsoft Office

Google Workspace

Job description

12 months Fixed Term Contract. This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organized and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day‑to‑day office. The role will require a confident, career PA who shows strong initiative.

Responsibilities

• Extensive diary management
• Arranging meetings
• Booking meeting rooms and arranging catering for meetings
• Point of contact for clients and guests visiting the office for meetings
• Proactive management of inboxes, removing junk mail, flagging priority emails
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
• Submitting expenses
• Support with presentations on PowerPoint and/or Google Slides when required
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices, and liaising with Legal for NDAs and SoWs when needed
• Supporting senior team with arranging meetings
• Booking nationwide and international travel and accommodation
• Preparing itineraries for business trips
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned
• Providing holiday cover to other PAs
• Supporting with events, organising workshops and away days
• Manage board papers
• Supporting Directors with their wider industry responsibilities

Requirements

• PA experience at Director level, having managed multiple busy diaries
• Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Must have prior experience of senior stakeholder engagement at all levels
• Must be able to work autonomously
• Sound administrative skills including meeting organisation and diary management
• Proven ability to prioritize accordingly to occasionally conflicting needs
• Confident communicator with a good eye for detail

Other criteria

• It would be beneficial if you have an interest in media
• Comfortable with managing highly confidential information
• Demonstrates ability to operate well within a team
• Flexible and creative approach to problem solving – anticipating potential future issues
• Proactive self‑starter with initiative who has the skill and the confidence to make appropriate decisions
• Enthusiastic, energetic & efficient
• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn – with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

Benefits

Corporate Teams Working smart and working fast, we’re behind the most talked‑about brands. Discover more about the teams ensuring everyone at ITV has a life outside of work. Find out more.

What is the magic of ITV? It starts with a simple love of television. Watching it, creating it, talking about it. Whether it’s daytime or primetime, for downtime or anytime. We’re inspired by our audiences. Who helps shape what we make. Standing shoulder to shoulder with them. Because what matters to them, matters to us. Starting conversations. Winning hearts. Changing minds and sometimes even society itself. Big or small, what we make makes an impact.