PA/Secretary

LJ Recruitment; Greater London; Presencial; GBP 27.000 - 32.000; Jornada completa

Descripción de la vacante

Unknown Bank in London is seeking a highly organized Personal Secretary (PS) to the CEO to provide comprehensive administrative and executive support in a fast-paced banking environment.

The role requires an organised, proactive individual with a degree and experience as an executive assistant or personal secretary. You will manage confidential information, coordinate meetings and travel, and contribute to reporting and presentations for senior leadership.

Formación

• A degree in any discipline is essential.
• Experience as Personal Assistant, Personal Secretary or Senior Administrative support.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and handling confidential information.

Responsabilidades

• Diary and meeting management for the CEO, with minute-taking where required.
• Coordinate domestic and international travel arrangements.
• Manage emails, calls and correspondence on behalf of the CEO.
• Prepare presentations, MI and financial reports for executive decisions.
• Office administration, filing, PO processing and day-to-day tasks.
• Build relationships with department heads and external contacts.
• Support project and events and assist with ad hoc duties for the CEO.

Conocimientos

Organisational skills

Communication skills

Discretion & confidentiality

Proactive approach

Multitasking

Educación

Degree in any discipline

Herramientas

Microsoft Office

Descripción del empleo

Personal Secretary (PS) to CEO - Banking

Location: London
Salary: £29,500 per annum
Contract: 12-Month Fixed-Term Contract (FTC)
Working Pattern: Full-Time | Fully Office-Based (5 days per week)

About the Role

We are recruiting for a highly organised, proactive and professional Personal Secretary (PS) to the CEO to join a well-established international bank based in London.

This is an excellent opportunity for a detail-oriented individual to provide comprehensive administrative, secretarial and operational support to the CEO, ensuring the smooth running of the CEO's office.

The successful candidate will be confident managing competing priorities, handling confidential information and communicating with senior stakeholders in a fast-paced corporate environment.

Key Responsibilities

• Diary & Meeting Management: Manage the CEO's diary, schedule appointments, coordinate meetings with senior executives and external stakeholders, prepare agendas, take minutes and track action points.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, transport and visas where required.
• Executive Support: Manage correspondence, emails and telephone enquiries, ensuring timely responses and effective communication on behalf of the CEO.
• Reporting & Presentations: Prepare business presentations, management information (MI), financial reports and other documentation to support executive decision-making.
• Office Administration: Maintain accurate filing systems, process purchase orders and payment requests, coordinate office hospitality and support day-to-day administrative activities.
• Stakeholder Management: Build and maintain professional relationships with department heads, external service providers and other key contacts.
• Project & Event Coordination: Monitor project progress, track outstanding actions and assist with the organisation of corporate meetings and events.
• General Support: Work collaboratively with internal teams, including HR, and undertake additional duties as required by the CEO.

About You

We are looking for someone who can demonstrate:

• A degree qualification in any discipline (essential).
• Previous experience in a Personal Assistant, Personal Secretary, Executive Assistant or senior administrative support role.
• Excellent organisational skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Confidence communicating with senior management and external stakeholders.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• A proactive, self-motivated and adaptable approach to work.
• Strong minute-taking, document preparation and administrative skills.
• Previous experience within banking, financial services or a corporate environment would be advantageous.

What's on Offer?

• Salary: £29,500 per annum
• Contract: 12-month fixed-term contract
• Location: London - fully office-based
• Opportunity to work closely with senior leadership within an established international banking environment.
• Exposure to a varied and responsible executive support role.